ELPAC Frequently Asked Questions (FAQs)
Frequently asked assessment questions related to COVID-19 and its impact on the ELPAC can be found on the COVID–19 Assessment FAQs web page.
About the English Language Proficiency Assessments for California (ELPAC)
What is the purpose of the ELPAC?
State law (California Education Code section 313 and California Education Code section 60810 ) and federal laws (Titles I and III of the Elementary and Secondary Education Act) require that local educational agencies (LEAs) administer a state test of English language proficiency to (1) newly enrolled students whose primary language is not English, as an initial assessment, and (2) students who are English learners (ELs), as an annual summative assessment. For California’s public school students, this test is the ELPAC.
The ELPAC is used to identify and monitor EL students’ progress toward English language proficiency. EL students continue to take the Summative ELPAC annually until they meet their LEA’s reclassification criteria.
Can parents/guardians opt their child out of the ELPAC?
No. Parents and guardians cannot opt their child out of the ELPAC. State law (California) and federal law (Titles I and Ill of the Every Student Succeeds Act) require that all students whose primary language is a language other than English be assessed for English language proficiency (ELP). The legal basis for requiring ELP testing is that all students have the right to an equal and appropriate education, and any English language limitations (left unidentified or unaddressed) could preclude a student from accessing that right.
Which students are required to take the ELPAC?
Any student with a primary language other than English, as determined by a home language survey, who has not taken the California English Language Development Test or ELPAC before and who has not been previously classified as an EL, must take the Initial ELPAC.
Students designated as ELs via the Initial ELPAC are required to take the Summative ELPAC annually until they are reclassified as fluent English proficient by their LEA.
Do we test students in year one of a two-year kindergarten program (frequently referred to as “transitional kindergarten”)?
Yes. Students in year one of a two-year kindergarten program will take the kindergarten test. All students enrolled in the LEA in year one of a two-year kindergarten program, whose primary language is a language other than English, as determined by a home language survey, must be administered the ELPAC within 30 calendar days of enrollment or 60 calendar days prior to instruction, but not before July 1.
If a student takes the Initial ELPAC and is classified as an EL during the Summative ELPAC administration window, will the student be required to take the Summative ELPAC as well?
Yes, if a student takes the Initial ELPAC and is classified as an EL prior to May 31, the student will be required to take the Summative ELPAC as well.
Where can I find the 2021–22 ELPAC Information Guide?
The 2021–22 ELPAC Information Guide web document is available on the English Language Proficiency Assessments for California (ELPAC) web page on the CDE website.
Where can we find the form assignments for the 2021–22 school year?
There are six different test forms for the Summative ELPAC administration: Form 1, Form 2, Form 3, Form 4, Form 5, and Form 6. Form assignments for the Summative ELPAC administration will be available at Forms Assignment for the 2021–22 Summative ELPAC Administration. The forms will be available by mid-October.
What happens to a student's summative assessment results when the student is categorized as reclassified fluent English proficient?
For 2020–21, results for students who were reclassified after testing started but before they completed testing will be excluded from the end-of-year file. Results for students who completed testing prior to reclassification will be included in the end-of-year file, unless the LEA entered a Security and Test Administration Incident Reporting System case to remove them prior to the end of the testing window.
Student Accessibility Resources and Test Settings: Universal Tools, Designated Supports, and Accommodations
What designated supports and accommodations are available for ELPAC testing?
To complete one or more ELPAC domains, students may need testing resources such as universal tools, designated supports, accommodations, or an alternate assessment. Educators and test examiners should refer to the California Assessment Accessibility Resources Matrix on the California Department of Education (CDE) CA Assessment Accessibility Resources Matrix web page and the Student Accessibility Resources web page.
All accessibility resources must be loaded in the Test Operations Management System (TOMS) using the TOMS upload file, Individual Student Assessment Accessibility Profile Tool, or manual selection. Designated supports are available to all students when determined for use by an educator or team of educators (with parent/guardian and student input, as appropriate) or specified in the student’s individualized education program (IEP) or Section 504 plan. If specified in a student’s IEP or Section 504 plan, accommodations must be permitted on ELPAC tests for all eligible students.
Educators should use the Online Practice and Training Tests to provide students with the opportunity to use these accessibility resources within the test delivery system.
How do I submit an unlisted resource request for my LEA?
The LEA ELPAC coordinator must submit a request to the CDE by requesting the resource in TOMS. For step-by-step directions, please view the Requesting an Unlisted Resource in TOMS video.
What are the different types of braille test forms?
Contracted and uncontracted braille refers to the type of braille language used. Contracted braille includes combinations of the alphabet and symbols; uncontracted braille refers to using one braille character for each letter of the English alphabet, punctuation, and number (according to the Braille Authority of North America’s Braille Signage Guidelines web document). Braille test forms are uncontracted for kindergarten through grade two and contracted for grade levels three through twelve; they are available for both the Summative and Initial ELPAC.
Will braille and large-print books be available?
Braille and large-print books should be requested through the California Technical Assistance Center (CalTAC), though you could first determine whether the Zoom feature is sufficient. Refreshable braille is also available as an accessibility resource. More details about accessibility resources can be found on the ELPAC Student Accessibility Resources web page.
To request CAASPP and Summative ELPAC braille, large-print, or paper–based assessments for students with an IEP or Section 504 plan, please visit the CAASPP and Summative ELPAC Special Request for Paper Exams web form.
How can a domain exemption be completed?
LEA ELPAC coordinators can exempt students from one or more domains by navigating to the Individual Student Profile within the Test Operations Management System (TOMS). Users must mark the Domain Exemption box for the domain in which the student is being exempted. Please note that the oral and written composites will allow a single domain exemption each. Marking the Domain Exemption boxes for both the Listening and Speaking domains for the same student is not considered valid, and TOMS will not allow it. The same exclusion applies to the Reading and Writing domains.
What assessment should students take if they are unable to fully participate in the ELPAC?
IEP teams may determine that a student is unable to participate in one or more domains of the ELPAC, even with accommodations, due to short- or long-term disabilities. In this instance, the IEP team may determine that the student should be tested with an alternate assessment. Currently, the CDE does not provide a list of approved alternate assessments; however, an alternate ELPAC is in development and will be field tested in late fall 2021. For more information, please visit the Alternate ELPAC web page.
If a student takes an alternate assessment, make sure to mark the Alternate Assessment checkbox for each domain in which an alternate assessment is administered in TOMS.
- The Alternate Assessment checkbox should not be marked for students who take the braille version. The braille version of the ELPAC is not an alternate assessment.
- Students who take an alternate assessment will receive the lowest obtainable scale score (LOSS) for each domain marked as an alternate assessment.
- If a student takes an alternate assessment for all domains, the overall scale score will also be the LOSS.
Are there guidelines to assigning the Pause or Replay Audio designated support?
Students who need the audio to slow down or stop momentarily may have the audio presentation in the Listening domain paused or replayed during the administration of the test questions.
Students who need the audio to slow down or stop momentarily may have the audio presentation in the Speaking domain paused or replayed during the administration of the test questions in the Summarize an Academic Presentation task.
Will there be text to speech options for students with an IEP?
Yes, text-to-speech is an accommodation that is available for the Listening, Speaking, and Writing domains. This needs to be setup in the student’s test setting in TOMS prior to administering the ELPAC.
Will student test settings for ELPAC, assigned in TOMS, also apply to the California Assessment of Student Performance and Progress (CAASPP)?
No, the accessibility resources for the two programs differ. Although the process for establishing the student test settings in TOMS is the same for both assessments, test settings must be entered or uploaded separately for ELPAC and CAASPP.
What is the Test Navigation Assistant (TNA)?
The TNA is a trained test examiner available to support student navigation in the test delivery platform and is a universal tool. Types of support include logging students on to the test delivery interface, showing them how to move the mouse, navigate back and forth within the test, use the available universal tools such as the highlighter, and how to respond to test questions. Refer to the ELPAC Test Navigation Assistant and Designated Interface Assistant Use Scenarios web document to learn about using the TNA with your students.
What is the Designated Interface Assistant (DIA)?
The DIA is a designated support available to students who are technology novices and have limited keyboarding skills that prevent those students from responding independently. The DIA is a trained test examiner and is available to help students interact with, or type, the students’ handwritten responses on the test platform. The DIA support should only be used during one-on-one administration. The DIA performs the same functions as the TNA and performs keyboarding functions.
User Management in the Test Operations Management System (TOMS)
The password link expired. What do I need to do to get a new link?
To get a new link, select “Forgot Your Password?” on the logon page or on the logon error message page to have a temporary password sent to the user’s email address. Users should check their spam and junk mailboxes for an email from firstname.lastname@example.org. If users do not receive an email from TOMS, LEA ELPAC coordinators may contact the California Technical Assistance Center (CalTAC) by phone at 800-955-2954 to have passwords reset. Site ELPAC coordinators should contact their LEA ELPAC coordinators, and ELPAC test examiners should contact their site ELPAC coordinator.
How can I add a user in TOMS?
LEA ELPAC coordinators and site ELPAC coordinators can add users to TOMS either one at a time or through batch file upload, using a template to add several users at once.
In TOMS, on the top navigation bar, select the [Users] tab.
- To add users one at a time, select the [Add] tab.
- To add several users at once, select the [Upload] tab.
Then follow the respective page instructions.
Do you have to add ELPAC users to TOMS if they are already in the California Assessment of Student Performance and Progress (CAASPP) TOMS?
Yes. User roles must be assigned in TOMS separately for CAASPP and ELPAC. However, single sign on allows CAASPP and ELPAC system users to use a single username and password to access the following systems:
- Test Operations Management System (TOMS)
- Test Administrator Interface
- Interim Assessment Viewing System
- Interim Assessment Hand Scoring System
- California Educator Reporting System
- Completion Status
- Tools for Teachers
- Data Entry Interface (DEI)
- Teacher Hand Scoring System (for Initial ELPAC)
- Practice and Training Tests
How do I assign roles in TOMS?
There are three ways to assign TOMS roles. After selecting the [Users] tab in the top navigation bar:
- To add a single user (the prerequisite to assigning a role), select the [Add] tab.
- To edit a single user role, select the [View & Edit] tab.
- To assign multiple roles at once, select the [Upload] tab.
Then follow the respective page instructions.
Do I have to add each individual who will be administering the ELPAC?
Yes. LEA ELPAC coordinators and site ELPAC coordinators need to add each individual educator as a test examiner. Coordinators have the option to add test examiners one at a time through the user interface or all at once via batch file upload. Coordinators can download a template from TOMS and then manually enter users or copy users from the previous administration. Every newly added test examiner must sign an electronic Test Security Affidavit upon logging on to TOMS.
Does a non-TOMS user need to complete an ELPAC Test Security Affidavit?
Yes. Users with roles that handle secure materials but do not require access to TOMS must complete an affidavit online. Non-TOMS users will need to complete and submit the ELPAC Test Security Affidavit for Non-TOMS Users form located on the Test Security web page.
Is it necessary for all individuals who will have access to ELPAC TOMS to receive Administration and Scoring Training?
No. Individuals such as superintendents or administrative assistants may be designated as secondary or tertiary LEA ELPAC coordinators and are required to sign the ELPAC Test Security Affidavit form located within TOMS. It is not necessary for them to attend an ELPAC Administration and Scoring Training (AST) workshop. However, anyone responsible for training at their LEA needs to attend an AST.
If I have a user role for both the ELPAC and CAASPP TOMS, will I use the same logon for both?
Yes. If a user has been assigned roles for both programs, the user will have the same logon credentials for the ELPAC and CAASPP TOMS roles. Immediately after logging on, the user will have to choose which role to use. However, the user will be able to change roles while still logged on.
What are the technology requirements for administering the computer-based ELPAC?
Information about supported technology and technology requirements and reference to systems requirements for the computer-based ELPAC are in the CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing and Preparing for the Computer-based ELPAC Administration Technology Requirements web documents.
For the Initial ELPAC, is a secure browser needed or will a web-based browser work?
If administering the Initial ELPAC remotely, test examiners will use the web-based browser. For all in-person testing, test examiners will use the secure browser. Local educational agency ELPAC coordinators should refer to the Initial ELPAC Online Test Administration Manual for information and instructions about test preparation and administration of the computer-based Initial ELPAC, as well as the paper-based test for the Writing domain for students in kindergarten through grade two. The manual also includes information about Requirements for Testing .
How do I access a secure browser for the computer-based ELPAC?
A secure browser is required on every student device for online testing. Instructions on downloading the secure browser for the computer-based Summative and Initial ELPAC can be found on the Secure Browsers web page. The Secure Browsers web page provides information about supported operating systems and devices, and how to download a secure browser to supported devices.
My school downloaded a secure browser for statewide testing last year. Do we need to download another secure browser for this year?
Yes. Secure browsers are normally released in June, prior to the start of the Initial ELPAC. School personnel must annually download the most up-to-date secure browser for online testing. However, the secure browser used for the computer-based ELPAC is the same secure browser used for the California Assessment of Student Performance and Progress (CAASPP). For additional information, please visit the Technology Resources webpage.
Are there special directions or requirements for a secure browser on Chromebooks, Android tablets, or iPads?
Secure browsers are normally released in June, prior to the start of the Initial ELPAC. For information on using secure browsers on Chromebooks, Android tablets, and iPads, refer to the CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing . For additional information, please visit the Technology Resources webpage.
Who can use the Technology Readiness Checker for Students (TRCS)?
The TRCS is a game-like tool that students navigate to create a storyboard. The navigation through the TRCS is similar to the navigation used in a computer-based assessment and can be used to identify a student’s technology readiness. The TRCS is not an assessment, does not provide scores, and is entirely optional. It can be used by parents or teachers with their students. A report can be emailed directly to the parent or teacher with the student’s results.
Do I need to purchase microphones for the Speaking domain?
No, if the LEA does not already have testing devices with microphones, the LEA is not required to purchase them. However, if the LEA does have testing devices with microphones, they are encouraged to use the voice capture technology to help the state meet the 10 percent double-scoring federal accountability requirement.
What audio and recording devices are needed?
Headphones are recommended for group administration for students in grade levels three through twelve, but the headphones are not required to have microphones. Test examiners should test the volume of a device prior to opening the secure browser. The volume can be adjusted throughout the test, however during the audio check screen, the volume cannot be adjusted.
What will the test examiner need to access on their device during testing?
Test examiners should have the Test Administrator Interface open to start, pause, monitor, and stop a test session. Test examiners who access electronic versions of the Directions for Administration (DFA) should also have this document open on their device, if not printed. Test examiners administering the Speaking domain should have access to the Data Entry Interface for real-time score entry, if not using the student score sheet.
When will my local educational agency (LEA) need to complete administration of the Summative ELPAC?
The Summative ELPAC window is from February 1 through May 31 annually.
How is the ELPAC administered?
The Summative and Initial ELPAC tests are delivered on a computer-based test delivery platform identical to the California Assessment of Student Performance and Progress (CAASPP). The four domains (Listening, Speaking, Reading, and Writing) will be administered by computer, with the exception of the Writing domain for kindergarten through grade two, which will remain on paper.
Who can administer the ELPAC?
Per California Code of Regulations, Title 5, Section 11518(I) , ELPAC assessments can only be administered by employees or contractors of an LEA or nonpublic school who are proficient in English, have received formal ELPAC Administration and Scoring Training, and have signed a Test Security Affidavit.
Is there a sequence in which the ELPAC test domains must be administered?
No. The four test domains—Listening, Speaking, Reading, and Writing—may be administered in any order, but the parts within a domain must be administered sequentially. All domains may be broken into multiple sittings depending on time available for testing and student needs.
Will the computer-based Summative ELPAC test expire?
Yes. Listening and Reading tests will expire 45 calendar days after the student first logs on to the test. Speaking and Writing will expire 20 calendar days after the student first logs on to the domain.
Will the computer-based Initial ELPAC test expire?
Yes. All domains will expire 20 calendar days after the student first logs on to the domain.
What are the pause rules for the Listening and Reading domains?
The Listening and Reading pause rules are the same as the rules used for the Smarter Balanced assessments. If students are paused for more than 20 minutes, they will not be able to access prior questions.
For more information, see the ELPAC Pause Rules and Stopping a Test Session training video.
Are breaks the same as pausing?
No. Breaks in the middle of a domain are for students who need a break due to fatigue. In these instances, the audio for Listening or Speaking (“Summarize an Academic Presentation”) can be paused, and it is not necessary for the LEA to request an unlisted resource for this.
Pausing is for students who need the audio paused between each question because they need time to process the information they are hearing. Pausing is an unlisted resource that requires approval from the California Department of Education (CDE). To date, all unlisted resource requests for pausing and repeating the audio for the Listening domain have been approved.
If a student is struggling to answer the test questions or isn’t answering them correctly is there any way to end the test early?
Yes, stopping markers are included in the DFAs so that the test examiner has an opportunity to end the test administration if the student is not responding or has not answered a question correctly at a certain point in the test. The test delivery system will also contain an [End Test] button that corresponds to these stopping markers in the DFAs.
If test examiners are only administering or scoring one domain, do they need to receive training for all domains?
No. Test examiners must be trained on the portions of the test that they are administering. They are not required to receive training for other domains.
How can test examiners assist students who are having trouble navigating the computer-based testing interface?
Please refer to thequestion.
How is the Speaking domain for the ELPAC administered?
For kindergarten through grade twelve, Speaking will continue to be administered one-on-one using the computer-based platform. The test examiner will point to pictures on the student’s computer, audio capture student responses, and score “in the moment.” The scores will then be entered into the Data Entry Interface (DEI).
What is the purpose of using audio capture for the Speaking domain?
Audio or voice capture should be used during the administration of the Speaking domain. Ten percent of responses will be scored by Educational Testing Service for federal accountability purposes. However, the score provided by the test examiner remains as the final score for the student.
Are parents able to opt out of the voice capture in the Speaking domain?
Yes. If parents choose to opt out of the voice capture after receiving the Summative ELPAC Test Notification Letter , LEAs can on a student by student basis not capture their voices. It is at the LEA’s discretion to keep track of these requests. It is important to note that capturing student voices is a requirement of the federal government and assists the state with ensuring that all test examiners are calibrated within an LEA and identifies any improvements to support future trainings.
When do you turn the microphone on when administering the Speaking domain?
The process goes most smoothly if the test examiner starts the audio capture prior to asking the student the question.
What happens if the test examiner forgets to select the button for audio capture?
If the test examiner forgets to select the button for audio capture, they do not need to have the student repeat the answer. They can simply move to the next question. The test examiner should score the response in the moment as the student provides the answer. Although test examiners have access to listen to the recordings during testing, it’s important that they score in the moment based on what they heard. Remember test examiners can request that a student repeat a response if they did not hear it; it’s not necessary to re-listen. Once a test is submitted, test examiners will not be able to listen to recorded responses.
What happens if the student doesn’t hear the audio or there is an unexpected interruption in the Listening, Speaking, and Writing domains?
You can only listen to the audio one time; however, if something does interrupt the audio, the student can log out of the test and log back on to the test to bring the audio back up as long as an answer has not been selected. If further assistance is required, the LEA ELPAC coordinator can submit a Security and Test Administration Incident Report System (STAIRS) case to reopen the test. Planning ahead is your best option for preventing interruptions.
Which languages have translated test directions available?
The test directions within the test delivery system have been translated for test examiners to use while administering the test. Translated test directions are available in 17 languages. These are available for LEAs to use and can be found under the “Translated Test Directions” heading on the Accessibility Resources web page. These are not translations of the Directions for Administration (DFAs).
Can all domains of the Initial or Summative ELPAC be administered in one sitting?
Yes, if the time is available and the student is not fatigued; but it is not recommended. This is most viable for kindergarten and grade one where the tests are shorter in length.
Will there be a report available that confirms that a student has completed all four domains of the ELPAC?
Yes, there will be a completion status report which is available in TOMS under the [Reports] tab. Note: for the kindergarten through grade two Writing domain, completion is not included until the test has been scanned by the testing contractor.
Who selects the [Play] button in the Listening domain of the Initial or Summative ELPAC? The student or the test examiner?
In kindergarten through grade two, the test examiner selects the [Play] button. In grade levels three through twelve, the student selects the [Play] button.
If a student does not respond to any Speaking domain test items, can the test be submitted as completed?
Yes. The Speaking domain does not require any answers be recorded to submit the test. If the student was presented with the domain and didn’t respond to any items, the test examiner still needs to log on to the DEI and select the appropriate scores.
Will the Speaking test advance to the next question if the student doesn’t record?
No, the test will only advance when the test examiner selects the [Next] button regardless of whether the student’s voice was captured.
When administering the Speaking domain, are there forms available to record student scores to be entered into the DEI later?
Yes, there are Speaking student score sheets available at the end of the Directions for Administration (DFAs) for student scores to be entered into the DEI later.
Scoring and Entering Responses
What is the Local Scoring Tool (LST)?
The LST was available for the Initial ELPAC. The LST was a tool within TOMS where LEAs enter a student’s raw score information and the LST generates an overall scale score and performance level in addition to individual performance levels and scale scores for Oral Language and Written Language. At the domain level, a performance level and scale score are not calculated as there are not enough test items on the Initial ELPAC to calculate a valid score for each domain.
The LST was retired on June 27, 2020, as we transition to the computer-based 2020–21 Initial ELPAC. It will be replaced by the Data Entry Interface and the Teacher Hand Scoring System.
How does scoring work for the paper-based administration of the 2019–2020 Initial ELPAC?
The 2020–2021 Initial ELPAC testing will be available as a paper-based test for the 2020–2021 administration year. If LEAs choose to administer the paper-based Initial ELPAC, LEAs should use existing, unused, 2019–2020 materials. Additional 2019–2020 test materials can be requested in TOMS as a supplemental materials order for the 2019–2020 test administration year. For more information, please refer to the Initial ELPAC Test Administration web page.
How does scoring work for the computer-based Initial ELPAC?
With the transition to the computer-based Initial ELPAC, the local scoring process has changed. Changes to the process include the following:
- The Listening and Reading domains for all grade levels will be scored automatically in the test delivery system.
- The Speaking domain for all grade levels will be locally scored in the moment and the test examiner will enter scores into the Data Entry Interface (DEI). (For more information about this application, refer to the 2020–2021 ELPAC Data Entry Interface User Guide for Computer-based Assessment web document.)
- The Writing domain for kindergarten through grade two will remain paper-based and will be locally scored. Scores will be entered into the DEI beginning August 20, 2020.
- The Writing domain student responses for grade levels three through twelve will be scored locally in the Teacher Hand Scoring System.
- Once all four domains have been scored, electronic Student Score Reports will be produced within 24 hours and available for download in TOMS.
What is the Data Entry Interface (DEI)?
The DEI is a tool used for Summative and Initial ELPAC to enter student scores and responses. Test examiners need to enter the following tests into the DEI:
- Speaking domain for students in all grade levels for both the computer-based Summative and Initial ELPAC
- Writing domain for students in kindergarten through grade two
- All domains for students who were administered the paper–pencil emergency forms of the Summative or Initial ELPAC
What is the Teacher Hand Scoring System?
The Teacher Hand Scoring System is the tool used to record local scores for grade levels three through twelve student responses for the Initial ELPAC Writing domain.
What is an Organization Primary Shipping Address versus an Organization Reporting Shipping Address?
Test materials are delivered to the local educational agency’s (LEA’s) primary shipping address indicated in TOMS. Student Score Reports are delivered to the reporting shipping address indicated in TOMS. Note that every shipping address must be a physical address. To change the reporting shipping address, follow the instructions for
How do I check or change an address in TOMS?
In TOMS, on the top navigation bar, select the [Organizations] navigation tab, search for the organization, and then select the [Edit] pencil [ ] icon to edit the organization information. To change the primary and reporting shipping addresses. select the [Addresses] tab to access the editable template. An organization must have at least one mailing address, which is automatically provided by the California School Directory. If no addresses exist for the organization, one must be created; it will be used for all mailing and shipments. Optionally, a second address can be created specifically for shipping. Note that every shipping address must be a physical address.
Will there be a cost or fee for ordering Directions for Administration (DFAs)?
Yes. Upon request, Educational Testing Service will provide printed ELPAC Directions for Administration (DFAs) for specified grade spans or grade levels. More information is on the ELPAC Fee-based Services web page.
Where do I order test materials for the Summative or Initial ELPAC?
In TOMS, primary test materials orders are placed by selecting the [Orders] navigation tab in the navigation bar and then selecting the [Place Primary Order] tab. To complete the order, follow the page instructions on the TOMS screen.
Where do I order supplemental test materials for the Summative or Initial ELPAC?
Supplemental test materials orders are placed by selecting the [Orders] navigation tab in the navigation bar and then selecting the [Place Supplemental Orders] tab. Follow the page instructions on the TOMS screen to complete the order.
How do we order the paper–pencil Answer Books for the kindergarten through grade two Writing domain?
Ordering information for kindergarten through grade two Summative ELPAC Writing domain materials is available on the Summative ELPAC Test Administration web page on the ELPAC website.
When can I order Summative ELPAC test materials?
The Summative ELPAC order window will occur in two rounds. There will be a primary order window with an additional window for ordering supplemental materials. See the Summative ELPAC Test Administration web page.
I missed the primary materials ordering windows. What are my options?
LEA ELPAC coordinators should place a supplemental order through TOMS. LEAs can place as many supplemental orders as necessary. The supplemental order window for the Initial ELPAC opens around early June and will remain open until approximately a week prior to the conclusion of the Initial ELPAC window (June 30). The supplemental order window for the Summative ELPAC opens approximately two weeks prior to the opening of the Summative ELPAC window (February 1) and will remain open until approximately two weeks prior to the conclusion of the Summative ELPAC window (May 31).
Will overage materials be sent in the primary materials order window?
Yes. For the primary materials order window, an additional 5 percent of materials will be allocated for each LEA as overage. Overage is not included when excessive order charges are calculated.
I understand that supplemental materials will come bundled by LEA, not by site. Will the primary materials come packed by site?
Primary materials orders will come bundled by school site with a 5 percent overage for the LEA.
Who do I contact for assistance with placing a supplemental order?
Only LEA ELPAC coordinators can contact CalTAC between 7:30 a.m. and 5 p.m., by phone at 800-955-2954 or by email at email@example.com, to place supplemental orders. If a supplemental order needs to be placed, site ELPAC coordinators should contact their LEA ELPAC coordinators and ELPAC test examiners should contact their site ELPAC coordinator.
How soon after I place a supplemental order will I receive my shipment?
Supplemental orders will be delivered to LEAs within 10 to 14 business days from placement.
Can I request expedited delivery on a supplemental order?
No. There is no expedited shipping of supplemental orders.
How do I set up a freight shipment?
Only LEAs (not schools) can set up freight shipments. Log on to TOMS and select the [Organizations] navigation tab in the top navigation bar; search for the applicable organization and then select the [Edit] pencil [ ] icon under the edit function. Check the box next to Can receive freight shipments to indicate that freight shipments can be received at this address. A confirmation box will appear to show the organization information has been updated. Please note, freight shipments are for test materials only. The address must be a physical address; materials cannot be shipped to a post office box.
Can I have my shipments delivered to multiple addresses?
Yes. Test materials orders can be shipped to different primary shipping addresses, but LEAs must verify the primary shipping address each time an order is placed. It must be a physical address; test materials and shipping labels cannot be shipped to a post office box or a personal residence. A test materials order cannot be split between different addresses.
I entered the wrong shipping address, or I entered an address that does not accept freight. How do I correct this?
If the wrong shipping address was entered, call CalTAC at 800-955-2954 to determine the next course of action. In future, it is essential to verify that the primary shipping address is correct. To update the shipping address in TOMS, under the [Addresses] tab (accessed from the [Organizations] button in the top navigation bar), select the [Edit] pencil [ ] icon next to the shipping address to be modified. Enter the desired updates and then select [Save] to save the changes. For additional assistance, contact CalTAC by email at firstname.lastname@example.org or by phone at 800-955-2954.
What are pre-identification (Pre-ID) labels?
Pre-ID is the process of electronically identifying students through a barcoded label rather than entering student demographic information in the Answer Book.
Since the ELPAC is a computer-based test, with the exception of the kindergarten through grade two Writing domain, Pre-ID labels are generated for students in kindergarten through grade two for the Summative ELPAC.
Pre-ID labels are generated for LEAs with students in kindergarten through grade two who are participating in the Rotating Score Validation Process for the Initial ELPAC.
How do I order Pre-ID labels?
Pre-ID labels will be provided at no cost for students in kindergarten through grade two for their Summative ELPAC Writing domain Answer Books. LEAs do not need to request or order these Pre-ID labels; LEAs will be provided with labels to return paper scorable materials.
Will the Pre-ID labels be bundled by school or arrive in one big stack?
Pre-ID labels will come presorted by school site, grade level, and student name (alphabetically).
I need another Pre-ID order. Can I request labels for the new students only?
No, you cannot request labels for the new students only. ETS will ship Pre-ID labels for the Summative ELPAC in two rounds. Students not included in the first round will be included in the second round.
One of my Pre-ID labels is damaged. What should I do?
If the Pre-ID label has been damaged and cannot be scanned, please hand-grid the student’s full demographic information on the Answer Book.
My prepopulated Group Identification Sheet (GIS) forms are damaged. Can I order more?
For more prepopulated forms, site ELPAC coordinators should contact their LEA ELPAC coordinators and ELPAC test examiners should contact their site ELPAC coordinator. If the prepopulated GIS forms are damaged, or there are not enough of them, it is not possible to order more prepopulated forms, but LEA ELPAC coordinators can contact CalTAC by phone at 800-955-2954 to request additional blank GIS forms.
How soon upon receipt from the testing contractor must 2020–21 Summative ELPAC Student Score Reports (SSRs) be sent out to parents?
Local educational agencies (LEAs) must send Summative ELPAC SSRs to parents and guardians within 30 days of receipt if still in session during 2020–21. If received during the summer break, they must be sent within the first 15 working days of the 2021–22 school year.
Which modes of communication can we use to notify parents of SSRs?
Four options are available to LEAs for the distribution of electronic SSRs to parents and guardians. LEAs can
- access electronic SSRs using a locally provided parent portal or student portal;
- download SSRs from TOMS and make them available electronically via a secure local method;
- download SSRs from TOMS, print, and make them available locally; or
- purchase video SSRs from ETS.
LEAs must also have a procedure in place to ensure that parents and guardians are receiving SSRs in case of email or text bounce backs, or returned mail, etc.
Where can we find the Summative ELPAC Student Score Data Files?
Test results for the 2020–21 Summative ELPAC are available in TOMS, the student information system vendor portal, and the California Educator Reporting System. Please visit the Summative ELPAC: Reports and Results Now Available web page for further details.
How do I access reports in TOMS for the Summative and Initial ELPAC?
In TOMS, reports can be accessed by selecting the [Reports] navigation tab in the top navigation bar, and then doing one of the following:
- Summative ELPAC reports (e.g., Summative ELPAC Student Eligibility Report) are distributed between the [LEA Reports] and [Site Reports] navigation tabs. Select the appropriate tabs.
- Initial ELPAC reports are also available in TOMS.
Will the Summative ELPAC Student Score Reports be translated into various languages?
The Summative ELPAC Sample Student Score Reports are available in English, Spanish, Vietnamese, Traditional Chinese, and Filipino. These sample SSRs are posted electronically on the Score Reporting web page located on the ELPAC website under the [Test Administration] navigation tab.
Training and Information
What training resources are available?
A variety of resources are available to help LEAs, schools, and students prepare for the administration of the ELPAC.
Practice and Training Tests
Practice and training tests are available on the Practice and Training Test Resources web page. The practice tests provide examples of task types that are administered in each grade level or grade span. They also provide a sense of how the 2012 California English Language Development Standards are assessed.
Moodle Training Site
Individuals who receive ELPAC Administration and Scoring Training will have access to a Moodle website containing additional training materials on scoring the Speaking domain. The ELPAC Administration and Scoring Moodle Training Site is a learning management system for training and calibration resources for the ELPAC. LEA ELPAC coordinators and lead trainers may also use the Moodle Training Site to access reports and monitor calibration completion and quiz results of test examiners.
Manuals and Instructions
Brief Instructional Videos
The Quick Reference Guides and Videos web page provides instructional videos on features of the TOMS website and other important ELPAC processes.
Informational and overview videos for parents and educators are available on the ELPAC Videos web page.
How do I access training materials from the Initial ELPAC Administration and Scoring Training workshops?
LEA ELPAC coordinators and other educators can fulfill their training requirements by accessing the ELPAC Administration and Scoring Moodle Training Site . Trainers should be certified by August 1, every year. More information can be found on the Computer-based Initial ELPAC Administration and Scoring Trainings web page.
How do I access training materials from the Summative ELPAC Administration and Scoring Training workshops?
LEA ELPAC coordinators and other educators can fulfill their training requirements by accessing the ELPAC Administration and Scoring Moodle Training Site . Trainers should be certified by December 1, every year. More information can be found on the Computer-based Summative ELPAC Administration and Scoring Trainings web page.
Are test proctors required to attend the official ELPAC training or can they be trained at the school site?
No. ELPAC test examiners should be trained locally with their school site and calibrated in the Moodle Training Site.
When I train test examiners, will they have to do the calibration in the Moodle Training Site? Can they do it on paper and give me their calibration sheets to keep for accountability?
Either option is fine, as long as test examiners make sure to calibrate prior to administering the ELPAC.
What are the requirements for completing the Initial ELPAC certification in the Moodle Training Site (Moodle)?
Completion of Moodle certification for the Initial ELPAC by the LEA ELPAC coordinator or a designee is every August 1. The LEA must complete the training in the event the LEA receives an Initial ELPAC-eligible student throughout the school year. Another option is to work with a neighboring LEA that has completed training and enter into an agreement or memorandum of understanding (MOU) with the LEA to accommodate testing any Initial ELPAC student that your LEA may receive within the school year.
Test examiners that were Initial ELPAC certified in the prior administration year must complete the current administration year's certification in Moodle if they plan to administer any Initial ELPAC tests. The LEA ELPAC Coordinator is responsible for ensuring that test examiners complete training in Moodle prior to administering the Initial ELPAC.
What are the requirements for completing the Summative ELPAC certification in the Moodle Training Site (Moodle)?
Completion of Moodle certification for the Summative ELPAC by the LEA ELPAC coordinator or a designee is every December 1. The LEA must complete the training in order to administer the Summative ELPAC to students. Another option is to work with a neighboring LEA that has completed training and enter into an agreement or memorandum of understanding (MOU) with the LEA to accommodate testing any Summative ELPAC student that your LEA may need to test within the school year.
Test examiners that were Summative ELPAC certified in the prior administration year must complete the current administration year’s certification in Moodle if they plan to administer any Summative ELPAC tests. The LEA ELPAC Coordinator is responsible for ensuring that test examiners complete training in Moodle prior to administering the Summative ELPAC.
How many test examiners must be certified to administer the Initial ELPAC in each LEA?
Each LEA must have at least one certified Initial ELPAC test examiner or an MOU with another LEA or county office to support Initial ELPAC testing. Local needs would determine further staffing requirements.
Who do we contact for support with the Moodle Training Site?
Please contact the Sacramento County Office of Education at email@example.com for support with the ELPAC Moodle Training Site. You can access the Moodle Training Site at https://moodle.caaspp-elpac.org/.
When will the Observation Protocol for Teachers of English Learners (OPTEL) training be offered?
LEAs will be asked to participate in the OPTEL field test this year. General information about the OPTEL is available on the CDE OPTEL web page and updates will be published in the Assessment Spotlight newsletter as they become available. For more information about OPTEL, please contact the Multilingual Support Division at MSD@cde.ca.gov.
Parent and Guardian Communication
Do we report Initial ELPAC results within 30 days of testing or within 30 days of enrollment?
Initial ELPAC results must be reported to parents and guardians within 30 calendar days of student enrollment. The date of enrollment is defined as the student's first day of instruction.
Where can we find the 2021–22 Initial ELPAC Testing Parent/Guardian Notification Letter?
The 2021–22 Initial ELPAC Testing Parent/Guardian Notification Letter is available on the Parent/Guardian Notification web page.