ELPAC Frequently Asked Questions (FAQs)

For more questions not listed in the FAQ, please visit the Get Answers Link to external site web page.

About the ELPAC

What is the purpose of the ELPAC?

State law (California Education Code section 313 Link to external site and California Education Code section 60810 Link to external site ) and federal laws (Titles I and III of the Elementary and Secondary Education Act) require that local educational agencies (LEAs) administer a state test of English language proficiency (ELP) to (1) newly enrolled students whose primary language is not English, as an initial assessment, and (2) students who are English learners (ELs), as an annual summative assessment. For California's public school students, this test is the ELPAC.

The ELPAC is used to identify and monitor EL students' progress toward ELP. EL students continue to take the Summative ELPAC annually until they meet their LEA's reclassification criteria.

Can parents/guardians opt their child out of the ELPAC?

No. Parents and guardians cannot opt their child out of the ELPAC. State law (California) and federal law (Titles I and Ill of the Every Student Succeeds Act) require that all students whose primary language is a language other than English be assessed for English language proficiency (ELP). The legal basis for requiring ELP testing is that all students have the right to an equal and appropriate education, and any English language limitations (left unidentified or unaddressed) could preclude a student from accessing that right.

Which students are required to take the ELPAC?

All students in kindergarten through grade twelve, ages three through twenty-one, with a primary language other than English, as determined by a home language survey, who have not taken the California English Language Development Test or ELPAC before and who have not been previously classified as English learners (ELs), must take the Initial ELPAC.

Students designated as ELs via the Initial ELPAC are required to take the Summative ELPAC annually until they are reclassified as fluent English proficient by their local educational agency.

Do we test students in year one of a two-year kindergarten program (frequently referred to as "transitional-kindergarten")?

Yes. Students in year one of a two-year kindergarten program will take the kindergarten test. All students enrolled in the local educational agency in year one of a two-year kindergarten program, whose primary language is a language other than English, as determined by a home language survey, must be administered the ELPAC within 30 calendar days of enrollment or 60 calendar days prior to instruction, but not before July 1.

If a student takes the Initial ELPAC and is classified as an English learner (EL) student during the Summative ELPAC administration window, will the student be required to take the Summative ELPAC as well?

Yes. If a student takes the Initial ELPAC and is classified as an EL prior to May 31, the student will be required to take the Summative ELPAC as well.

Where can I find the ELPAC Information Guide?

The 2021–22 ELPAC Information Guide Link to external site web document is available on the English Language Proficiency Assessments for California (ELPAC) Link to external site web page on the California Department of Education website.

How do we know what form our local educational agency is assigned?

There are six different test forms for the Summative ELPAC administration: Form 1, Form 2, Form 3, Form 4, Form 5, and Form 6. Form assignments for the Summative ELPAC administration will be available on the Forms Assignment for the 2021–22 Summative ELPAC Administration web page.

What happens to a student's summative assessment results when the student is categorized as reclassified fluent English proficient?

Results for students who were reclassified after testing started but before they completed testing will be excluded from the end-of-year file. Results for students who completed testing prior to reclassification will be included in the end-of-year file, unless the local educational agency entered a Security and Test Administration Incident Reporting System case to remove them prior to the end of the testing window.

Student Accessibility Resources and Test Settings: Universal Tools, Designated Supports, and Accommodations

What designated supports and accommodations are available for ELPAC testing?

Educators and test examiners should refer to the CA Assessment Accessibility Resources Matrix Link to external site web page.

All accessibility resources must be loaded in the Test Operations Management System (TOMS) Link to external site using the TOMS upload file, Individual Student Assessment Accessibility Profile Tool, or manual selection. Designated supports are available to all students when determined for use by an educator or team of educators (with parent/guardian and student input, as appropriate) or specified in the student's individualized education program (IEP) or Section 504 plan. If specified in a student's IEP or Section 504 plan, accommodations must be permitted on ELPAC tests for all eligible students.

Educators should use the Online Practice and Training Tests to provide students with the opportunity to use these accessibility resources within the test delivery system.

What are the different types of braille test forms?

Contracted and uncontracted braille refers to the type of braille language used. Contracted braille includes combinations of the alphabet and symbols; uncontracted braille refers to using one braille character for each letter of the English alphabet, punctuation, and number (according to the Braille Authority of North America's Braille Signage Guidelines Link to external site web document). Braille test forms are uncontracted for kindergarten through grade two and contracted for grade levels three through twelve; they are available for both the Summative and Initial ELPAC.

Will braille and large-print books be available?

Braille and large-print books should be requested through the assigned LEA Success Agent Link to external site, though you could first determine whether the Zoom feature is sufficient. Refreshable braille is also available as an accessibility resource. More details about accessibility resources can be found on the ELPAC Accessibility Resources web page.

How can a domain exemption be completed?

Local educational agency ELPAC coordinators can exempt students from one or more domains by navigating to the Individual Student Profile within the Test Operations Management System (TOMS) Link to external site. Users must mark the Domain Exemption box for the domain in which the student is being exempted. Please note that the oral and written language composites will allow a single domain exemption each. Marking the Domain Exemption boxes for both the Listening and Speaking domains for the same student is not considered valid, and TOMS will not allow it. The same exclusion applies to the Reading and Writing domains.

What assessment should students take if they are unable to fully participate in the ELPAC?

Individualized education program (IEP) teams may determine that a student is unable to participate in one or more domains of the ELPAC, even with accommodations, because of short- or long-term disabilities. In this instance, the IEP team may determine that the student should be tested with an alternate assessment.

Please note, the Alternate Assessment checkbox should not be marked for students who take the braille version. The braille version of the ELPAC is not an alternate assessment.

Are there guidelines to assigning the Pause or Replay Audio designated support?

Students who need the audio to slow down or stop momentarily may have the audio presentation in the Listening domain paused or replayed during the administration of the test questions.

Students who need the audio to slow down or stop momentarily may have the audio presentation in the Speaking domain paused or replayed during the administration of the test questions in the Summarize an Academic Presentation task.

Will there be text-to-speech options for students with an individualized education program?

Yes. Text-to-speech is an accommodation that is available for the Listening, Speaking, and Writing domains. This needs to be setup in the student's test setting in the Test Operations Management System Link to external site prior to administering the ELPAC.

How can a student use speech-to-text on an assessment?

The speech-to-text accommodation is available as an embedded resource. External assistive technology devices are not required. Please note that speech-to-text is not available for the Alternate ELPAC.

A student can also use third-party, speech-recognition software. However, while there are no recommendations for third-party software, a student's device should come with a free version. A student should use what the student is familiar with. Note the following about using third-party, speech-to-text recognition software:

  • Set the student's accommodation to permissive mode.
  • Supply the student with a headset and microphone.
  • Launch the speech recognition software, and then open the secure browser.

Will student test settings for the ELPAC, assigned in the Test Operations Management System (TOMS), also apply to the California Assessment of Student Performance and Progress (CAASPP)?

No. The accessibility resources for the two programs differ. Although the process for establishing the student test settings in TOMS is the same for both assessments, test settings must be entered or uploaded separately for the ELPAC and CAASPP.

What is the Test Navigation Assistant (TNA)?

The TNA is a trained test examiner available to support student navigation in the test delivery platform and is a universal tool. Types of support include logging students on to the test delivery interface, showing them how to move the mouse, navigate back and forth within the test, use the available universal tools such as the highlighter, and respond to test questions. Refer to the ELPAC Test Navigation Assistant and Designated Interface Assistant Use Scenarios web document to learn about using the TNA with your students.

What is the Designated Interface Assistant (DIA)?

The DIA is a designated support available to students who are technology novices and have limited keyboarding skills that prevent those students from responding independently. The DIA is a trained test examiner and is available to help students interact with, or type, the students' handwritten responses on the test platform. The DIA support should only be used during one-on-one administration. The DIA performs the same functions as the Test Navigation Assistant and performs keyboarding functions.

User Management in the Test Operations Management System

How do superintendents designate a local educational agency (LEA) ELPAC coordinator every year?

Superintendents must designate a primary LEA ELPAC coordinator for the upcoming administration year in the Test Operations Management System Link to external site. Detailed instructions are found on the Designate Users Link to external site web page.

Can a local educational agency (LEA) have multiple coordinators?

Yes. In addition to the primary LEA ELPAC coordinator, the superintendent may designate additional secondary LEA ELPAC coordinators through the same process described on the Designate Users Link to external site web page.

To get a new link, select "Forgot Your Password?" on the logon page or on the logon error message page to have a temporary password sent to the user's email address. Users should check their spam and junk mailboxes for an email from ca-assessments@ets.org Link to external site. If users do not receive an email from the Test Operations Management System, local educational agency (LEA) ELPAC coordinators may contact the assigned LEA Success Agent to have passwords reset. Site ELPAC coordinators should contact their LEA ELPAC coordinators, and ELPAC test examiners should contact their site ELPAC coordinator.

How can I add a user in the Test Operations Management System (TOMS)?

Local educational agency ELPAC coordinators and site ELPAC coordinators can add users to TOMS either one at a time or through batch file upload, using a template to add several users at once.

In TOMS, on the top navigation bar, select the [Users] tab:

  • To add users one at a time, select the [Add] tab.
  • To add several users at once, select the [Upload] tab.
  • To edit a single user role, select the [View & Edit] tab.

Then follow the respective page instructions.

Do you have to add ELPAC users to the Test Operations Management System (TOMS) if they are already in the California Assessment of Student Performance and Progress (CAASPP) TOMS?

Yes. User roles must be assigned in TOMS separately for CAASPP and ELPAC. However, single sign-on allows CAASPP and ELPAC system users to use a single username and password to access all the California assessment-related systems.

Do I have to add each individual who will be administering the ELPAC?

Yes. Local educational agency LEA ELPAC coordinators and site ELPAC coordinators need to add each individual educator as a test examiner (TE). Coordinators have the option to add TEs one at a time through the user interface or all at once via batch file upload. Coordinators can download a template from the Test Operations Management System (TOMS) Link to external site and then manually enter users or copy users from the previous administration. Every newly added TE must sign an electronic Test Security Affidavit upon logging on to TOMS.

Does a non–Test Operations Management System (TOMS) user need to complete an ELPAC Test Security Affidavit?

Yes. Users with roles that handle secure materials but do not require access to TOMS must complete an affidavit online. Non-TOMS users will need to complete and submit the ELPAC Test Security Affidavit for Non-TOMS Users form located on the Test Security web page.

Is it necessary for all individuals who will have access to the ELPAC Test Operations Management System to receive the Administration and Scoring Training (AST)?

No. Individuals such as superintendents or administrative assistants may be designated as secondary or tertiary local educational agency (LEA) ELPAC coordinators. It is not necessary for them to complete the ELPAC AST. However, anyone responsible for training at their LEA needs to certify in Moodle.

If a user has a user role for both the ELPAC and California Assessment of Student Performance and Progress (CAASPP) in the Test Operations Management System (TOMS), will the user use the same logon for both?

Yes. If a user has been assigned roles for both programs, the user will have the same logon credentials for the ELPAC and CAASPP TOMS roles. Immediately after logging on, the user will have to choose which role to use. However, the user will be able to change roles while still logged on.

Technology

What are the technology requirements for administering the computer-based ELPAC?

Information about supported technology, technology requirements, and systems requirements for the computer-based ELPAC is in the CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing Link to external site and Preparing for the Computer-based ELPAC Administration Technology Requirements web document.

For the Initial ELPAC, is a secure browser needed or will a web-based browser work?

If administering the Initial ELPAC remotely, test examiners (TEs) will use the web-based Student Testing Interface Link to external site. For all in-person testing, TEs will use the secure browser. Local educational agency ELPAC coordinators should refer to the Initial ELPAC Online Test Administration Manual Link to external site for information and instructions about test preparation and administration of the computer-based Initial ELPAC, as well as the paper-based test for the Writing domain for students in kindergarten through grade two. The manual also includes information about Requirements for Remote Testing Link to external site.

How do I access a secure browser for the computer-based ELPAC?

A secure browser is required on every student device for online testing. Instructions on downloading the secure browser for the computer-based Summative and Initial ELPAC can be found on the Secure Browsers Link to external site web page. The Secure Browsers web page provides information about supported operating systems and devices, and how to download a secure browser to supported devices.

My school downloaded a secure browser for statewide testing last year. Do we need to download another secure browser for this year?

Yes. Secure browsers are normally released in June, prior to the start of the Initial ELPAC. School personnel must annually download the most up-to-date secure browser for online testing. However, the secure browser used for the computer-based ELPAC is the same secure browser used for the California Assessment of Student Performance and Progress. For additional information, please visit the Technology Resources webpage.

Are there special directions or requirements for a secure browser on Chromebooks, Android tablets, or iPads?

Secure browsers are normally released in June, prior to the start of the Initial ELPAC. For information on using secure browsers on Chromebooks, Android tablets, and iPads, refer to the CAASPP and ELPAC Technical Specifications and Configuration Guide for Online Testing Link to external site. For additional information, please visit the Technology Resources web page.

Who can use the Technology Readiness Checker for Students (TRCS)?

The TRCS Link to external site is a game-like tool that students navigate to create a storyboard. The navigation through the TRCS is similar to the navigation used in a computer-based assessment and can be used to identify a student's technology readiness. The TRCS is not an assessment, does not provide scores, and is entirely optional. It can be used by parents/guardians or teachers with their students. A report can be emailed directly to the parent/guardians or teacher with the student's results.

Do I need to purchase microphones for the Speaking domain?

No. If the local educational agency (LEA) does not already have testing devices with microphones, the LEA is not required to purchase them. However, if the LEA does have testing devices with microphones, they are encouraged to use the voice capture technology to help the state meet the 10 percent double-scoring federal accountability requirement.

What audio and recording devices are needed?

Headphones are recommended for group administration for students in grade levels three through twelve, but the headphones are not required to have microphones. Test examiners should test the volume of a device prior to opening the secure browser. The volume can be adjusted throughout the test; however, the volume cannot be adjusted during the audio check screen.

What will the test examiner (TE) need to access on their device during testing?

TEs should have the Test Administrator Interface open to start, pause, monitor, and stop a test session. TEs who access electronic versions of the Directions for Administration should also have this document open on their device, if not printed. TEs administering the Speaking domain should have access to the Data Entry Interface for real-time score entry, if not using the student score sheet.

Test Administration

Who can administer the ELPAC?

Per California Code of Regulations, Title 5, Section 11518(I) Link to external site, ELPAC assessments can only be administered by employees or contractors of a local educational agency or nonpublic school who are proficient in English, have received formal ELPAC Administration and Scoring Training, and have signed a Test Security Affidavit.

Are nontesting students allowed in the classroom while the ELPAC is being administered?

No. The ELPAC Test Security Affidavit that test examiners signed (see the excerpt from California Code of Regulations, Title 5, Section 11518.50 Link to external site in the following) and Directions for Administration for the Summative and Initial ELPAC state that no one who is not actively part of the assessment should be in the room while testing occurs.

Section 11518.50. ELPAC Test Security Agreement and ELPAC Test Security Affidavit.

(e)(4) I will permit eligible pupils access to test materials only during testing periods. I will permit only eligible pupils who are testing, and individuals participating in the test administration who have electronically agreed to an ELPAC Test Security Affidavit, to be in the room when and where the ELPAC assessments are being administered.

What if a nontesting student was in the classroom while the ELPAC was administered?

The local educational agency (LEA) must submit a case in the Security and Test Administration Incident Reporting System (STAIRS) for the students who were assessed with others in the testing room, to provide a record of the situation. The reporting of this testing irregularity will not affect student results.

STAIRS cases will need to be entered in a specific way to process these requests. Please follow these steps to submit cases for the affected domains:

  1. Input required details on the New STAIRS page in the Test Operations Management System Link to external site. Select the [NEXT] button.
  2. On the Testing Issues page, select the radio button for the testing incident type for Administration Error. Select [NEXT].
  3. Select the testing incident description that states "Instructions were not corrected prior to testing or directions for test administration were not followed." Select [NEXT].
  4. Enter the total number of students involved.
  5. If the number of students involved are 10 or fewer, the LEA may use either the SSID Input option or the Upload option. The Upload option is required to be used when the number of students involved are more than 10.
  6. In the Description of the issue text field, enter "Student tested with other students in the room." Do not enter any student information in the box.

Is there a sequence in which the ELPAC test domains must be administered?

No. The four test domains—Listening, Speaking, Reading, and Writing—may be administered in any order, but the parts within a domain must be administered sequentially. All domains may be broken into multiple sittings depending on time available for testing and student needs.

Will the computer-based Summative ELPAC test expire?

Yes. Listening and Reading domains will expire 45 calendar days after the student first logs on to the test. Speaking and Writing domains will expire 20 calendar days after the student first logs on to the domain.

Will the computer-based Initial ELPAC test expire?

Yes. All domains will expire 20 calendar days after the student first logs on to the domain.

What are the pause rules for the Listening and Reading domains?

The Listening and Reading pause rules are the same as the rules used for the Smarter Balanced assessments. If a student's test is paused for more than 20 minutes, the student will not be able to access prior questions.

For more information, see the ELPAC Pause Rules and Stopping a Test Session training video.

Are breaks the same as pausing?

No. Breaks in the middle of a domain are for students who need a break because of fatigue. In these instances, the audio for Listening or Speaking (Summarize an Academic Presentation) can be paused, and it is not necessary for the local educational agency to request an unlisted resource for this.

Pausing is for students who need the audio paused between each question because they need time to process the information they are hearing. Pausing is an unlisted resource that requires approval from the California Department of Education. To date, all unlisted resource requests for pausing and repeating the audio for the Listening domain have been approved.

If a student is struggling to answer the test questions or isn't answering them correctly is there any way to end the test early?

Yes. Stopping markers are included in the Directions for Administration (DFAs) so that the test examiner has an opportunity to end the test administration if the student is not responding or has not answered a question correctly at a certain point in the test. The test delivery system will also contain an [End Test] button that corresponds to these stopping markers in the DFAs.

If test examiners (TEs) are only administering or scoring one domain, do they need to receive training for all domains?

No. TEs must be trained on the portions of the test that they are administering. They are not required to receive training for other domains.

How can test examiners assist students who are having trouble navigating the computer-based testing interface?

Please refer to the "What is the Test Navigation Assistant (TNA)?" question.

How is the Speaking domain for the ELPAC administered?

For kindergarten through grade twelve, Speaking will continue to be administered one-on-one using the computer-based platform. The test examiner will point to pictures on the student's computer, audio capture student responses, and score in-the-moment. The scores will then be entered into the Data Entry Interface.

What is the purpose of using audio capture for the Speaking domain?

Audio or voice capture should be used during the administration of the Speaking domain. Ten percent of responses will be scored by ETS for federal accountability purposes. However, the score provided by the test examiner remains as the final score for the student.

Are parents able to opt out of the voice capture in the Speaking domain?

Yes. If parents choose to opt out of the voice capture, local educational agencies (LEAs) can, on a student-by-student basis, not capture their voices. It is at the LEA's discretion to keep track of these requests. It is important to note that capturing student voices is a requirement of the federal government and assists the state with ensuring that all test examiners are calibrated within an LEA and identifies any improvements to support future trainings.

When do you turn the microphone on when administering the Speaking domain?

The process goes the most smoothly if the test examiner starts the audio capture prior to asking the student the question.

What happens if the test examiner (TE) forgets to select the button for audio capture?

If the TE forgets to select the button for audio capture, the TE does not need to have the student repeat the answer. They can simply move to the next question. The TE should score the response in-the-moment as the student provides the answer. Although TEs have access to listen to the recordings during testing, it's important that they score in-the-moment based on what they heard. Remember TEs can request that a student repeat a response if they did not hear it; it's not necessary to relisten. Once a test is submitted, TEs will not be able to listen to recorded responses.

What happens if the student doesn't hear the audio or there is an unexpected interruption in the Listening, Speaking, and Writing domains?

You can only listen to the audio one time; however, if something does interrupt the audio, the student can log off of the test and log back on to the test to bring the audio back up as long as an answer has not been selected. If further assistance is required, the local educational agency ELPAC coordinator can submit a Security and Test Administration Incident Reporting System case to reset the test. Planning ahead is your best option for preventing interruptions.

Which languages have translated test directions available?

The test directions within the test delivery system have been translated for test examiners to use while administering the test. Translated test directions are available in 17 languages. These are available for local educational agencies to use and can be found under the "Translated Test Directions" heading on the Accessibility Resources web page. These are not translations of the Directions for Administration.

Can all domains of the Initial or Summative ELPAC be administered in one sitting?

Yes. If the time is available and the student is not fatigued; but it is not recommended. This is most viable for kindergarten and grade one where the tests are shorter in length.

Will there be a report available that confirms that a student has completed all four domains of the ELPAC?

Yes. The completion status report available in the Test Operations Management System Link to external site under the [Reports] tab can be downloaded by local educational agency ELPAC coordinators and site ELPAC coordinators. Users can also access the Completion Status system to search by Statewide Student Identifier for test completion data. Note: for the kindergarten through grade two Writing domain, completion is not included until the test has been scanned by the testing contractor.

Does the student or the test examiner (TE) select the [Play] button in the Listening domain of the Initial or Summative ELPAC?

In kindergarten through grade two, the TE selects the [Play] button. In grade levels three through twelve, the student selects the [Play] button.

If a student does not respond to any Speaking domain test items, can the test be submitted as completed?

Yes. The Speaking domain does not require any answers be recorded to submit the test. If the student was presented with the domain and didn't respond to any items, the test examiner still needs to log on to the Data Entry Interface and select the appropriate scores.

Do the expiration rules refer to calendar days or business days?

Expiration rules refer to calendar days. View the Expiration and Pause Rules Guide Link to external site for a summary of expiration and pause rules.

Remote Testing

Can test examiners (TEs) use the "Upcoming-Sessions" feature to schedule a test to be administered on the same day or should it be used only for future days?

Use the "Upcoming Sessions" feature for same-day testing. However, when the session is scheduled for the same day, the TE will find the test in the [Active Session] tab and not the [Scheduled Session] tab.

What happens to the testing session for students who lose internet connection during the test?

The student will be logged off of the test, but the student's progress will be saved up to the point where the internet connection was lost. When the student logs back on to the test, the student will be brought back to the last page with an unanswered question.

Do local educational agencies (LEAs) need parent/guardian consent to test students remotely?

No. LEAs will not be required to collect or track parent/guardian signatures for remote testing. LEAs only need to notify parents/guardians of the requirements for remote testing. Parents/Guardians retain the right to opt a child out of assessments. The choice to opt out is made by assessment, and the parent/guardian must provide a written request.

If a parent/guardian does not give video permission and does not allow for in-person testing, how should a local educational agency (LEA) proceed?

The only option for testing students who do not have a camera or parent/guardian permission to use video is in-person testing. If COVID-19 restrictions prevent the LEA from conducting in-person testing, this should be documented by the LEA in either the student information system or the student's cumulative record.

How do I change the video permission test setting for a student?

The default for the Remote Testing Video Permission setting in the Test Operations Management System is "No." Coordinators will need to change that setting to "Yes" if the student will be tested remotely. A student's Remote Testing Video Permission settings are retained if the student moves to a different school or local educational agency.

Will changing the Remote Test Assignment to "YES" not allow students to test in person?

No. Students with the Remote Testing Video Permission set to "Yes" can take tests remotely or in person.

During remote administration of the test, will students to be recorded?

No. The student video feed is live and allows test examiners to monitor students remotely in real time. Student videos are not recorded or saved.

Scoring and Entering Responses

How does scoring work for the computer-based Initial ELPAC?

Listening and Reading domains for all grade levels will be scored via the test delivery system (TDS).

The Speaking domain for all grade levels will be locally scored in-the-moment, and scores will be entered by the test examiner into the Data Entry Interface (DEI). (Refer to the ELPAC Data Entry Interface User Guide Link to external site for more information about this application.)

The Writing domain for kindergarten through grade two will remain paper based and will be locally scored. Scores will be entered into the DEI.

The Writing domain student responses for grades three through twelve will be scored locally in the Teacher Hand Scoring System (THSS). Note: If a student did not attempt to answer or enter a response, there will be no item sent to the THSS to score, and the student will automatically be scored a "0" by the TDS.

Once all four domains have been scored, Student Score Reports will be produced and available for download in the Test Operations Management System Link to external site within 48 hours.

What is the Data Entry Interface (DEI)?

The DEI is a tool used to enter student scores and responses for the Summative and Initial ELPAC. Test examiners need to enter the following tests into the DEI:

  • Speaking domain for students in all grade levels for both the Summative and Initial ELPAC
  • Writing domain for students in kindergarten through grade two for the Initial ELPAC
  • All domains for students who were administered the paper–pencil emergency forms of the Summative or Initial ELPAC

What is the Teacher Hand Scoring System (THSS)?

The THSS is the tool used to record local scores for grade levels three through twelve student responses for the Initial ELPAC Writing domain.

Test Materials

What is an Organization Primary Shipping Address versus an Organization Reporting Shipping Address?

Test materials are delivered to the local educational agency's primary shipping address indicated in the Test Operations Management System (TOMS). Student Score Reports are delivered to the reporting shipping address indicated in TOMS. Note that every shipping address must be a physical address. To change the reporting shipping address, follow the instructions for "How do I check or change an address in the Test Operations Management System (TOMS)?"

How do I check or change an address in the Test Operations Management System (TOMS)?

In TOMS Link to external site, on the top navigation bar, select the [Organizations] navigation tab, search for the organization, and then select the [Edit] pencil icon to edit the organization information. To change the primary and reporting shipping addresses. select the [Addresses] tab to access the editable template. An organization must have at least one mailing address, which is automatically provided by the California School Directory. If no addresses exist for the organization, one must be created; it will be used for all mailing and shipments. Optionally, a second address can be created specifically for shipping. Note that every shipping address must be a physical address.

Will there be a cost or fee for ordering Directions for Administration (DFAs)?

Yes. Upon request, ETS will provide printed ELPAC Directions for Administration (DFAs) for specified grade levels or grade spans. More information is available on the ELPAC Fee-based Services web page.

Where do I order test materials for the Summative or Initial ELPAC?

In the Test Operations Management System (TOMS) Link to external site, primary test materials orders are placed by selecting the [Orders] navigation tab in the navigation bar and then selecting the [Place Primary Order] tab. To complete the order, follow the page instructions on the TOMS screen.

Where do I order supplemental test materials for the Summative or Initial ELPAC?

Supplemental test materials orders are placed by selecting the [Orders] navigation tab in the navigation bar and then selecting the [Place Supplemental Orders] tab. Follow the page instructions on the Test Operations Management System screen to complete the order.

How do we order the paper–pencil Answer Books for the kindergarten through grade two Writing domain?

Ordering information for kindergarten through grade two Summative ELPAC Writing domain materials is available on the Summative ELPAC Test Administration web page on the ELPAC website.

When can I order Summative ELPAC test materials?

The Summative ELPAC order window will occur in two rounds. There will be a primary order window with an additional window for ordering supplemental materials. See the Summative ELPAC Test Administration web page.

I missed the primary materials ordering windows. What are my options?

Local educational agency (LEA) ELPAC coordinators should place a supplemental order through the Test Operations Management System Link to external site. LEAs can place as many supplemental orders as necessary. The supplemental order window for the Initial ELPAC opens around early June and will remain open until approximately a week prior to the conclusion of the Initial ELPAC window (June 30). The supplemental order window for the Summative ELPAC opens approximately two weeks prior to the opening of the Summative ELPAC window (February 1) and will remain open until approximately two weeks prior to the conclusion of the Summative ELPAC window (May 31).

Will overage materials be sent in the primary materials order window?

Yes. For the primary materials order window, an additional 5 percent of materials will be allocated for each local educational agency as overage. Overage is not included when excessive order charges are calculated.

I understand that supplemental materials will come bundled by local educational agency (LEA), not by site. Will the primary materials come packed by site?

Primary materials orders will come bundled by school site with a 5 percent overage for the LEA.

Who do I contact for assistance with placing a supplemental order?

Only local educational agency (LEA) ELPAC coordinators can contact their assigned LEA Success Agent Link to external site between 7:30 a.m. and 5 p.m. to place supplemental orders. If a supplemental order needs to be placed, site ELPAC coordinators should contact their LEA ELPAC coordinators, and ELPAC test examiners should contact their site ELPAC coordinator.

How soon after I place a supplemental order will I receive my shipment?

Supplemental orders will be delivered to local educational agencies within 10 to 14 business days from placement.

Can I request expedited delivery on a supplemental order?

No. There is no expedited shipping of supplemental orders.

How do I set up a freight shipment?

Only local educational agencies (not schools) can set up freight shipments. Log on to the Test Operations Management System Link to external site and select the [Organizations] navigation tab in the top navigation bar; search for the applicable organization and then select the [Edit] pencil icon under the edit function. Check the box next to Can receive freight shipments to indicate that freight shipments can be received at this address. A confirmation box will appear to show the organization information has been updated. Please note, freight shipments are for test materials only. The address must be a physical address; materials cannot be shipped to a post office box.

Can I have my shipments delivered to multiple addresses?

Yes. Test materials orders can be shipped to different primary shipping addresses, but local educational agencies must verify the primary shipping address each time an order is placed. It must be a physical address; test materials and shipping labels cannot be shipped to a post office box or a personal residence. A test materials order cannot be split between different addresses.

I entered the wrong shipping address, or I entered an address that does not accept freight. How do I correct this?

If the wrong shipping address was entered, contact the assigned LEA Success Agent Link to external site to determine the next course of action. In the future, it is essential to verify that the primary shipping address is correct. To update the shipping address in the Test Operations Management System Link to external site, under the [Addresses] tab (accessed from the [Organizations] button in the top navigation bar), select the [Edit] pencil [.

What are pre-identification (Pre-ID) labels?

Pre-ID is the process of electronically identifying students through a barcoded label rather than entering student demographic information in the Answer Book.

Since the ELPAC is a computer-based test, with the exception of the kindergarten through grade two Writing domain, Pre-ID labels are generated for students in kindergarten through grade two for the Summative ELPAC.

Pre-ID labels are generated for local educational agencies with students in kindergarten through grade two who are participating in the Rotating Score Validation Process for the Initial ELPAC.

How do I order pre-identification (Pre-ID) labels?

Pre-ID labels will be provided at no cost for students in kindergarten through grade two for their Summative ELPAC Writing domain Answer Books. Local educational agencies (LEAs) do not need to request or order these Pre-ID labels; LEAs will be provided with labels to return paper scorable materials.

Will the pre-identification (Pre-ID) labels be bundled by school or arrive in one big stack?

Pre-ID labels will come presorted by school site, grade level, and student name (alphabetically).

I need another pre-identification (Pre-ID) order. Can I request labels for the new students only?

No. You cannot request labels for the new students only. ETS will ship Pre-ID labels for the Summative ELPAC in two rounds. Students not included in the first round will be included in the second round. For students enrolled after the first week of March, test examiners will need to bubble in the student demographic information by hand.

One of my pre-identification (Pre-ID) labels is damaged. What should I do?

If the Pre-ID label has been damaged and cannot be scanned, please hand-grid the student's full demographic information on the Answer Book.

My prepopulated Group Identification Sheet (GIS) forms are damaged. Can I order more?

For more prepopulated forms, site ELPAC coordinators should contact their local educational agency (LEA) ELPAC coordinators and ELPAC test examiners should contact their site ELPAC coordinator. If the prepopulated GIS forms are damaged, or there are not enough of them, it is not possible to order more prepopulated forms, but LEA ELPAC coordinators can contact the assigned LEA Success Agent Link to external site to request additional blank GIS forms.

Score Reporting

When will test scores and results be available for the Summative ELPAC?

Every year, after a certain threshold of tests are completed, ETS and the California Department of Education complete a quality control analysis to ensure results are accurate. Once this process is completed, usually in June, results will start flowing for students who have completed testing. The Student Score Report (SSR) PDF will be available in the Test Operations Management System Link to external site and California Educator Reporting System Link to external site. ELPAC SSRs will be available electronically four weeks after a student completes an assessment.

How soon upon receipt from the testing contractor must Summative ELPAC Student Score Reports (SSRs) be sent out to parents and guardians?

Local educational agencies must send Summative ELPAC SSRs to parents and guardians within 30 days of receipt if still in session. If received during the summer break, they must be sent within the first 15 working days of the following school year.

Which modes of communication can we use to notify parents of Student Score Reports (SSRs)?

Three options are available to local educational agencies (LEAs) for the distribution of electronic SSRs to parents and guardians. LEAs can

  1. access electronic SSRs using a locally provided parent portal or student portal;
  2. download SSRs from the Test Operations Management System (TOMS) Link to external site and make them available electronically via a secure local method; or
  3. download SSRs from TOMS, print, and make them available locally.

LEAs must also have a procedure in place to ensure that parents and guardians are receiving SSRs in case of email or text bounce backs, or returned mail, etc.

Where can we find the Summative ELPAC Student Score Data Files?

Test results for the Summative ELPAC are available in the Test Operations Management System Link to external site, the student information system vendor portal, and the California Educator Reporting System Link to external site. Please visit the ELPAC Score Reporting web page for further details.

How many copies of the Student Score Report (SSR), per student, will parents/guardians receive, and in what languages are the SSRs available?

There will be one SSR in English for each student. If a student's primary language is one of the other languages available for the SSRs—Spanish, Vietnamese, Mandarin (traditional Chinese), or Filipino—there will be an SSR in that language for the student as well. These sample SSRs are posted electronically on the Score Reporting web page.

When a student transfers to a different local educational agency (LEA), how long will it take for the student's Student Score Report (SSR) to become available?

Once the student's enrollment is updated in the California Longitudinal Pupil Achievement Data System, that student's SSR will be available to the new LEA in 24 to 48 hours. However, the previous LEA—where the student was enrolled at the end of the previous school year—also will have access to the student's SSR for all the years in which the LEA enrolled and tested that student. This also applies to a matriculation student who has completed the highest grade level offered at a school.

Training and Information

What training resources are available?

A variety of resources are available to help local educational agencies, schools, and students prepare for the administration of the ELPAC.

Practice and Training Tests

Practice and training tests are available on the Online Practice and Training Tests Portal Link to external site web page. The practice tests provide examples of task types that are administered in each grade level or grade span. They also provide a sense of how the 2012 California English Language Development Standards Link to external site are assessed.

Moodle Training Site

Individuals who receive ELPAC Administration and Scoring Training will have access to a Moodle website containing additional training materials on scoring the Speaking domain. The ELPAC Administration and Scoring Moodle Training Site Link to external site is a learning management system for training and calibration resources for the ELPAC. Local educational agency ELPAC coordinators and lead trainers may also use the Moodle Training Site to access reports and monitor calibration completion and quiz results of test examiners.

Manuals and Instructions

The Manuals and Instructions web page, ELPAC Frequently Asked Questions (FAQ) web page, and other text resources are posted under the [Test Administration] navigation tab on the ELPAC website.

Brief Instructional Videos

The Quick Reference Guides and Videos web page provides instructional videos on features of the Test Operations Management System website and other important ELPAC processes.

Informational Videos

Informational and overview videos for parents and educators are available on the ELPAC Videos web page.

How do I access training materials from the Initial ELPAC Administration and Scoring Training workshops?

Local educational agency ELPAC coordinators and other educators can fulfill their training requirements by accessing the ELPAC Administration and Scoring Moodle Training Site Link to external site. Trainers should be certified by August 1, every year. More information can be found on the Initial ELPAC Administration and Scoring Trainings web page.

How do I access training materials from the Summative ELPAC Administration and Scoring Training workshops?

Local educational agency ELPAC coordinators and other educators can fulfill their training requirements by accessing the ELPAC Administration and Scoring Moodle Training Site Link to external site. Trainers should be certified by December 1, every year. More information can be found on the Computer-based Summative ELPAC Administration and Scoring Trainings web page.

Are test proctors required to attend the official ELPAC training or can they be trained at the school site?

No. ELPAC test examiners should be trained locally with their school site and calibrated in the Moodle Training Site Link to external site.

When I train test examiners (TEs), will they have to do the calibration in the Moodle Training Site? Can they do it on paper and give me their calibration sheets to keep for accountability?

Either option is fine, as long as TEs make sure to calibrate prior to administering the ELPAC.

What are the requirements for completing the Initial ELPAC certification in the Moodle Training Site (Moodle)?

Completion of Moodle certification for the Initial ELPAC by the local educational agency (LEA) ELPAC coordinator or a designee is every August 1. The LEA must complete the training in the event the LEA receives an Initial ELPAC–eligible student throughout the school year. Another option is to work with a neighboring LEA that has completed training and enter into an agreement or memorandum of understanding with the LEA to accommodate testing any Initial ELPAC student that your LEA may receive within the school year.

Test examiners (TEs) that were Initial ELPAC certified in the prior administration year must complete the current administration year's certification in Moodle if they plan to administer any Initial ELPAC tests. The LEA ELPAC coordinator is responsible for ensuring that TEs complete training in Moodle prior to administering the Initial ELPAC.

What are the requirements for completing the Summative ELPAC certification in the Moodle Training Site (Moodle)?

Completion of Moodle certification for the Summative ELPAC by the local educational agency (LEA) ELPAC coordinator or a designee is every December 1. The LEA must complete the training in order to administer the Summative ELPAC to students. Another option is to work with a neighboring LEA that has completed training and enter into an agreement or memorandum of understanding with the LEA to accommodate testing any Summative ELPAC student that your LEA may need to test within the school year.

Test examiners (TEs) that were Summative ELPAC certified in the prior administration year must complete the current administration year's certification in Moodle if they plan to administer any Summative ELPAC tests. The LEA ELPAC coordinator is responsible for ensuring that TEs complete training in Moodle prior to administering the Summative ELPAC.

How many test examiners (TEs) must be certified to administer the Initial ELPAC in each local educational agency (LEA)?

Each LEA must have at least one certified Initial ELPAC TE or a memorandum of understanding with another LEA or county office to support Initial ELPAC testing. Local needs would determine further staffing requirements.

Who do we contact for support with the Moodle Training Site?

Please contact the Sacramento County Office of Education at moodlesupport@scoe.net Link to external site for support with the ELPAC Moodle Training Site.

When will the Observation Protocol for Teachers of English Learners (OPTEL) training be offered?

Local educational agencies will be asked to participate in the OPTEL field test this year. General information about the OPTEL is available on the California Department of Education OPTEL Link to external site web page, and updates will be published in the Assessment Spotlight Link to external site newsletter as they become available. For more information about OPTEL, please contact the Multilingual Support Division at MSD@cde.ca.gov.

Parent and Guardian Communication

Do we report Initial ELPAC results within 30 days of testing or within 30 days of enrollment?

Initial ELPAC results must be reported to parents and guardians within 30 calendar days of student enrollment. The date of enrollment is defined as the student's first day of instruction.

Where can we find the Initial ELPAC testing notification letter templates for parents/guardians?

The Initial ELPAC testing notification letter templates for parents/guardians is available on the Parent/Guardian Notification web page.