2021–22 English Language Proficiency Assessments for California (ELPAC) Fee-based Services

Summative ELPAC Excess Materials Orders

At the end of each testing year, ETS will invoice local educational agencies (LEAs) for excess materials ordered in the Test Operations Management System (TOMS) during the primary and supplemental ordering windows. The excess materials are calculated by determining the difference between the sum of the number of Answer Books (including braille) ordered versus the number of Answer Books (including braille) ordered that were returned for scoring.

Description of Fee-based Service Price per Unit Unit Description
Excess Answer Books (K–2 paper) $2.50 Per excess Answer Book
Excess Braille Packages (K–2) $325.00 Per excess Braille Package

Rescoring Student Responses

For a fee, an LEA may request the rescoring of a student's Writing Answer Book for the Summative ELPAC. An LEA must contact the assigned LEA Success Agent external icon to make the request to have the responses on a student's Writing test rescored. The LEA must provide the required data for the student, which is the student's Statewide Student Identifier, school, and LEA information. A purchase order also must be provided at the time of the request.

Of the four ELPAC domains—Listening, Speaking, Reading, and Writing—the LEA can request only the Writing domain to be rescored. The rescore service is not available for the Listening, Speaking, and Reading domains because the score data for these domains is collected electronically and verified before reporting.

Requests received by July 1 will be included in the end-of-year file and the student, if there is a change in score, will receive a new SSR. Requests received from July 2 through the last business day of August will not be included in the end-of-year reporting file, but the student will receive a new SSR if the score changes. Scores will be included in the LEA student data files.

If the rescore results in a higher score for the student, the LEA will not be charged.

All requests to rescore a student response must be made by the last business day in August of the testing year.

Description of Fee-based Service Price per Unit Unit Description
Rescoring (The request must be made by the last business day in August.) $145.00 Per Answer Book

Scoring Answer Books Returned Late

Any Answer Books returned after the published received return-no-later-than date will incur a late fee.

Description of Fee-based Service Price per Unit Unit Description
Charge for scoring and reporting Answer Books returned late but received by the cutoff date Contact the assigned LEA Success Agent external icon for current fee N/A

Video Student Score Reports (SSRs)

Summative ELPAC video Student Score Reports (SSRs) can be purchased from ETS and distributed to parents/guardians using a distribution method determined locally. SSRs will cost $1.00 per set of video SSRs. A set is one video SSR in English and one in the student's primary language if that language is Spanish, Vietnamese, Mandarin, Cantonese, or Filipino. An additional cost of $0.25 will be added if the LEA elects to have ETS send the video link via text to parents or guardians. The LEA will need to provide a list of cell phone numbers in that scenario. For more information, please visit the Purchase Video SSRs from ETS web page.

Description of Fee-based Service Price per Unit Unit Description
Video SSRs $1.00 Per SSR set
Texting of Video SSR $0.25 Per SSR set

Paper Student Score Reports

This service will not be available for 2021–22 administration year.

Paper SSRs Folded and Inserted into an Envelope

This service will not be available for 2021–22 administration year.

Special Handling

Special handling charges can apply when an LEA requests a duplicate PDF file of all electronic SSRs or a copy of the Student Score Data File. A duplicate file will be either the SSR PDFs or the Student Score Data Report for a single administration. If an LEA is ordering files for multiple administrations, each administration would be a unit for costing purposes.

For files that can be accessed by the LEA Success Agent, there will be no cost to the LEA. If the file is not easily retrievable, there will be a charge of $250.00 per file.

Duplicate files are ordered by contacting the assigned LEA Success Agent external icon.

Expedited Shipping

Expedited shipping is available only for supplemental orders and pre-identification label reprints. LEAs requesting expedited shipment must contact the assigned LEA Success Agent external icon.

Description of Fee-based Service Price per Unit Unit Description
Expedited shipping requests Contact the assigned LEA Success Agent external icon for current fee Per order

Printing Directions for Administration

Upon request, ETS will provide printed ELPAC Directions for Administration (DFAs) for specified grades or grade levels. LEAs planning to order printed DFAs must contact the assigned LEA Success Agent external icon to place an order. The minimum order is 10 copies per DFA. Each DFA costs $3.00 per printed copy. Note that only a standard DFA is printed; DFAs translated into braille or sized for large print are not available.

Description of Fee-based Service Price per Unit Unit Description
ELPAC DFA $3.00 1 copy
Alternate ELPAC DFA $3.00 1 copy

The Summative ELPAC uses six different test forms for the Summative ELPAC administration: Form 1, Form 2, Form 3, Form 4, Form 5, and Form 6. Test forms are assigned at the LEA level. Navigate to the Summative ELPAC Forms Assignment web page to use the lookup tool to view the LEA's assigned test form. It is important to select the correct Form when ordering DFAs.

The Initial ELPAC uses 1 form for remote and in-person testing.

The Alternate ELPAC field test uses a single form for kindergarten through grade 2. Grades 3–12 can use form 1 or form 2 based on your form assignment. Navigate to the Forms Assignment for the 2021–22 Alternate ELPAC Operational Field Test Administration web page to use the lookup tool to view the LEA's assigned test form. It is important to select the correct Form when ordering DFAs.