Summative ELPAC Test Administration

Summative ELPAC Test Materials

LEAs will order testing materials through the Test Operations Management System (TOMS). For instructions on how to place a test materials order, view the ELPAC Ordering Instructions Quick Start Guide. Orders can be placed during the following ordering windows:

Materials Ordering Windows
Type of test material orderOrdering Window OpensOrdering Window ClosesEstimated Material Arrival Date
Round 1 Test Material Order October 1, 2018 November 16, 2018 December 20, 2018
Round 2 Test Material Order November 19, 2018 December 20, 2018 January 18, 2019
Supplemental Test Material Order January 21, 2019 May 14, 2019 10–14 business days after order has been placed

LEAs can place one order in Round 1 OR one order in Round 2; an order cannot be placed in both rounds. LEAs should place their orders as soon as possible. Ordering materials in Round 1 or Round 2 ensures that materials will be received prior to the test administration window opening on February 1, 2019. Once a primary test materials order has been placed in either Round 1 or Round 2, LEAs must wait for the supplemental ordering window to order additional materials. Note: The supplemental ordering window should be used to order small quantities of additional materials and should not be used to place your LEA’s primary order.

For both Round 1 and Round 2, an additional 5 percent of materials is allocated as overage. Overage is not included when calculating excessive materials. The total number of Test Books and Answer Books that are placed in Round 1 or Round 2 is added to the number ordered during the supplemental ordering window. If less than 90 percent of this number is returned for scoring, excessive materials charges would apply.

Summative ELPAC Excess Materials Orders

At the end of each testing year, Educational Testing Service (ETS) will invoice local educational agencies (LEAs) for excess materials ordered during Round 1 or Round 2 and for any supplemental orders. The excess materials are calculated by determining the difference between the sum of the number of tests scored and 90 percent of the tests ordered by the LEA. An LEA is responsible for using, and returning for scoring, 90 percent of the Answer Books ordered, including braille and large print, excluding the overage included in the shipment. LEAs will also be invoiced for any additional Examiner’s Manuals ordered during the supplemental ordering window. The following excessive materials fees would apply.

Excessive Materials Order Cost Table
Excessive Material DescriptionPrice per Unit
Excess Answer Books (K–2) $4.39
Excess Answer Books (Grades 3–12) $2.01
Excess Braille Packages (K–12) $322.78
Additional Examiner’s Manual $4.55

Summative ELPAC Pre-Identification Labels

Pre-identification (Pre-ID) is the process of electronically identifying students through a barcoded label rather than filling in student demographic information on the Answer Book. For the Summative ELPAC, LEAs have the option of ordering Pre-ID labels through TOMS for all students identified as English learners. When ordering your label, if the information in TOMS is not current, be sure to update the student demographic data in the California Longitudinal Pupil Achievement Data System (CALPADS) and allow 24 to 48 hours for the changes to appear in TOMS. Then place your order for Pre-ID labels during the following ordering windows:

Pre-ID Ordering Windows
Type of pre-id orderOrdering Window OpensOrdering Window ClosesOrder Approval DateEstimated Material Arrival DateLabel Cost
Round 1 Pre-ID Label Order January 2, 2019 April 11, 2019 January 4, 2019 January 23, 2019 38¢ each
January 14, 2019 January 30, 2019
January 29, 2019 February 13, 2019
February 11, 2019 February 27, 2019
February 25, 2019 March 13, 2019
March 11, 2019 March 26, 2019
March 25, 2019 April 9, 2019
April 11, 2019 April 26, 2019
Round 2 Late Pre-ID Label Order April 12, 2019 May 13, 2019 April 29, 2019 May 13, 2019 44¢ each
May 13, 2019 May 24, 2019
Pre-ID Label Reprint Order Round 1 Round 1 63¢ each
Round 2 Round 2 69¢ each

These costs are subject to change each year. LEAs can place an order only once in Round 1 and once in Round 2. The Round 2 late Pre-ID order will only include records for students enrolled after the Round 1 order was placed or students whose demographic data has changed. If a Pre-ID order was not placed in Round 1, the Round 2 order will include a full set of labels for all eligible students. There is no setup fee for Pre-ID labels and no additional costs associated, other than the per-label price. For instructions on how to place a Pre-ID order, view the ELPAC TOMS Archived Webcast on the ELPAC Archived Webcasts page or the ELPAC TOMS Pre-ID Labels Instructions Quick Start Guide. For instructions on how to place Pre-ID Labels on student Answer Books, view the Instructions for Placing Summative ELPAC Pre-ID Labels. Additional information about Pre-ID is available in the ELPAC TOMS Manual on the ELPAC Manuals and Instructions Web page.

LEAs will need to create a purchase order to order Pre-ID labels. Submit your purchase order as soon as possible to the California Technical Assistance Center (CalTAC) by fax at 800-541-8455 or email at caltac@ets.org. For an approximate amount of your purchase order, view the Pre-ID Labels Report in TOMS. For questions about billing or purchase orders, contact CalTAC by phone at 800-955-2954 or by email at caltac@ets.org.

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