2022–23 English Language Proficiency Assessments for California (ELPAC) Fee-based Services

Summative ELPAC Excess Materials Orders

At the end of each testing year, ETS will invoice local educational agencies (LEAs) for excess materials ordered in the Test Operations Management System (TOMS) during the primary and supplemental ordering windows. The excess materials are calculated by determining the difference between the sum of the number of Answer Books (including braille) ordered versus the number of Answer Books (including braille) ordered that were returned for scoring.

Description of Fee-based Service Price per Unit Unit Description
Excess Answer Books (K–2 paper) $2.50 Per excess Answer Book
Excess Braille Packages (K–2) $325.00 Per excess Braille Package

Rescoring Student Responses

For a fee, an LEA may request the rescoring of a student's Writing Answer Book for the Summative ELPAC. An LEA must contact the assigned LEA Success Agent Link to external site to make the request to have the responses on a student's Writing test rescored. The LEA must provide the required data for the student, which is the student's Statewide Student Identifier, school, and LEA information. A purchase order also must be provided at the time of the request.

Of the four ELPAC domains—Listening, Speaking, Reading, and Writing—the LEA can request only the Writing domain to be rescored. The rescore service is not available for the Listening, Speaking, and Reading domains because the score data for these domains is collected electronically and verified before reporting.

Requests received by July 1 will be included in the end-of-year file and the student, if there is a change in score, will receive a new SSR. Requests received from July 2 through the last business day of August will not be included in the end-of-year reporting file, but the student will receive a new SSR if the score changes. Scores will be included in the LEA student data files.

If the rescore results in a higher score for the student, the LEA will not be charged.

All requests to rescore a student response must be made by the last business day in August of the testing year.

Description of Fee-based Service Price per Unit Unit Description
Rescoring (The request must be made by the last business day in August.) $145.00 Per Answer Book

Scoring Answer Books Returned Late

Any Answer Books returned after the published received return-no-later-than date will incur a late fee.

Description of Fee-based Service Price per Unit Unit Description
Charge for scoring and reporting Answer Books returned late but received by the cutoff date Contact the assigned LEA Success Agent Link to external site for current fee N/A

Video Student Score Reports (SSRs)

Initial ELPAC or Summative ELPAC video Student Score Reports (SSRs) can be purchased from ETS and distributed to parents/guardians using a distribution method determined locally. SSRs will cost $1.00 per set of video SSRs. A set is one video SSR in English and one in the student's primary language if that language is Spanish, Vietnamese, Mandarin, Khmer, or Tagalog. An additional cost of $0.25 will be added if the LEA elects to have ETS send the video link via text to parents or guardians. The LEA will need to provide a list of cell phone numbers in that scenario. For more information, please visit the Purchase Video SSRs from ETS web page.

Note: Texting is not available for the Initial ELPAC Video for 2022–23

Description of Fee-based Service Price per Unit Unit Description
Video SSRs $1.00 Per SSR set
Texting of Video SSR $0.25 Per SSR set (Summative ELPAC Only)

Paper Student Score Reports

Summative ELPAC paper SSRs can be purchased from ETS and distributed to parents/‌guardians using a distribution method determined locally. SSRs, which are ordered in TOMS, will cost $1.50 per set of paper SSRs. A set includes two copies of the paper SSR, either two in English, or one in English and one in the student's primary language if that language is Spanish, Vietnamese, Chinese (Traditional), Korean or Filipino. This cost includes printing the parent/guardian mailing address.

Description of Fee-based Service Price per Unit Unit Description
Paper SSRs (8 ½ × 11) Contact the assigned LEA Success Agent Link to external site for current fee N/A

Paper SSRs Folded and Inserted into an Envelope

Two copies of the paper SSR are included in a set—either two in English, or one in English and one in the student's primary language if that language is Spanish, Vietnamese, Chinese (Traditional), Korean or Filipino. These copies are inserted into separate, unsealed, window envelopes for the LEA's convenience. Postage is not included with this service, which is ordered in TOMS.

Description of Fee-based Service Price per Unit Unit Description
Paper SSRs (Folded and Inserted) Contact the assigned LEA Success Agent Link to external site for current fee N/A

Special Handling

Special handling charges can apply when an LEA requests a duplicate PDF file of all electronic SSRs or a copy of the Student Score Data File. A duplicate file will be either the SSR PDFs or the Student Score Data Report for a single administration. If an LEA is ordering files for multiple administrations, each administration would be a unit for costing purposes.

For files that can be accessed by the LEA Success Agent, there will be no cost to the LEA.

Duplicate files are ordered by contacting the assigned LEA Success Agent Link to external site.

Description of Fee-based Service Price per Unit Unit Description
Duplicate PDF file of all electronic SSRs prior to 2019–20 $250.00 Per file
Merged PDF file of all electronic SSRs at the LEA level for the current administration with special requests (e.g., a nonstandard sort) $250.00 Per electronic file of all students
Duplicate of Student Score Data File prior to 2019–20 $250.00 Per file

Expedited Shipping

Expedited shipping is available only for supplemental orders and pre-identification label reprints. LEAs requesting expedited shipment must contact the assigned LEA Success Agent Link to external site.

Description of Fee-based Service Price per Unit Unit Description
Expedited shipping requests Contact the assigned LEA Success Agent Link to external site for current fee Per order