Preparing for the 2021–22 Initial ELPAC
ELPAC email update, July 7, 2021.
Dear LEA ELPAC Coordinator:
The 2021–22 Initial ELPAC administration began on July 6, 2021. The Initial ELPAC can be administered in person or remotely. This email provides local educational agencies (LEAs) with necessary information to administer the Initial ELPAC.
Update the California Longitudinal Pupil Achievement Data System (CALPADS) for Incoming Kindergarten and Newly Arrived Students
- All incoming kindergarten and newly arrived students will need to be issued a Statewide Student Identifier (SSID) prior to testing.
- Upon receipt of the completed registration and home language survey by parents and guardians, information such as demographic data, English Language Acquisition Status (ELAS), and enrollment is entered into the LEA's student information system (SIS) and subsequently uploaded into CALPADS to generate an SSID.
Update User Accounts in the Test Operations Management System (TOMS)
- LEA ELPAC coordinators must add and edit users for the 2021–22 administration year in TOMS . LEA ELPAC coordinators can download the list of 2020–21 users, modify the template, and upload to update and add users for 2021–22.
- Once added to TOMS , users should log on to ensure they have access to the testing systems and have signed the 2021–22 Test Security Affidavit within TOMS.
- Prior to administering the tests, all test examiners should verify they have an account in TOMS and have signed the Test Security Affidavit.
Certification and Calibration in Moodle
- All LEA coordinators, new and experienced, must log on to the ELPAC Administration and Scoring Training registration site and verify that there is at least one current staff member within the LEA who has completed the LEA training certification requirement. For a demonstration and explanation, view the April 16 Coffee Session Q & A recording from the timecode 25:02 to 38:20.
- Test examiners, new and experienced, must calibrate annually. To do so, test examiners will log on to the ELPAC Administration and Scoring Moodle Training Site (Moodle) and calibrate for Speaking and Writing items in the grade levels or grade spans they are administering and scoring.
Initial ELPAC Test Materials
- LEAs are able to use existing, unused, 2020–21 or 2021–22 Initial ELPAC test materials to administer the Initial ELPAC to newly arrived students.
- Additional 2021–22 test materials can be requested in TOMS through a supplemental order.
- Rotating Score Validation Process (RSVP) LEAs selected for the 2021–22 administration year must order Writing Answer Books from July 6 to November 1, 2021, to participate in score validation. Writing Answer Books to be ordered and used are the scannable Writing Answer Books that need to be returned to ETS after local scoring and Student Score Report (SSR) generation. For those LEAs that were selected to participate in RSVP in 2020–21 and then reselected for 2021–22, the scannable Writing Answer Books ordered for 2020–21 can continue to be used for the 2021–22 administration.
Users can access the local scoring systems on the Scoring for the Computer-based ELPAC web page. With the transition to the computer-based Initial ELPAC, the local scoring process will occur as follows:
- Listening and Reading domains for all grades will be scored automatically in the test delivery system.
- The Speaking domain for all grades will be locally scored in the moment, and then the test examiner will enter the student scores into the Data Entry Interface (DEI) immediately after testing.
- The Writing domain for kindergarten through grade two will remain paper-based and be locally scored. Scores must be entered into the DEI immediately after testing.
- The Writing domain student responses for grades three through twelve must be locally scored in the Teacher Hand Scoring System (THSS) .
Access SSRs, the Notification Letter, and Calculated ELAS Results
The following events will occur once all four Initial ELPAC domains have been administered to a student and scores have been entered into the DEI and THSS:
- SSRs will be produced and available for download in TOMS and made available to parents and guardians through parent or student portals. LEAs will be able to access the official Initial ELPAC SSR and results in TOMS within less than 24 hours of the last domain test being scored and submitted for a student.
- LEAs can access the Parent/Guardian Notification Letter on the California Department of Education Parent Notification web page. The data file that can be used to merge with the notification letter will be available in TOMS beginning on July 6, 2021.
- Calculated ELAS results of either English learner or initial fluent English proficient will be sent from TOMS to CALPADS through a nightly file transfer. LEAs will need to run the Student English Language Acquisition extract from CALPADS to upload the ELAS to the SIS.
- Navigate to the [Reports] navigation tab in TOMS to view [LEA Reports], [Site Reports], and [Initial ELPAC Reports] to support LEA ELPAC coordinators and site ELPAC coordinators in managing Initial ELPAC testing.
- Use the Completion Status system to view test status and completion data for students. Completion Status reports provide detailed status information such as completed, expired, or invalidated tests.
Remote Testing Video Permission
- All test examiners are allowed to administer remote tests by default. Test examiners should select the Remote or Hybrid test administration option in the Test Administrator Interface when administering a test remotely.
- The Initial ELPAC is administered remotely using the web-based Student Testing Interface and the LEA's preferred video conferencing application. Since video monitoring occurs in the video conferencing application and not in the test delivery system, students' "Remote Testing Video Permission" setting in TOMS will be defaulted to "No."
- Students enrolled in the LEA after July 1, 2021, will have the readiness flag set to "No." However, students assigned to the Initial ELPAC prior to July 1, 2021, will have the "Remote Testing Video Permission" setting set to "Yes."
- Students should have the "Remote Testing Video Permission" setting set to "No" to avoid camera conflict and remove the remote widget checks from the logon process.
Questions about the 2021–22 Initial ELPAC administration can be directed to CalTAC, by phone at 800-955-2954 or by email at firstname.lastname@example.org.