ELPAC: June Monthly Update
ELPAC email update, June 1, 2021.
ELPAC Monthly Communication
This communication includes information about the Initial, Summative, and Alternate ELPAC.
Generate SSIDs for Newly Arrived Students
The Initial ELPAC must be administered within 30 calendar days of a student's first enrollment in a California public school, per state and federal laws. All incoming kindergarten and newly arrived students must be issued a Statewide Student Identifier (SSID) prior to testing.
Upon enrollment in a California public school, parents/guardians are required to complete a Home Language Survey (HLS). If the HLS identifies a student's primary language as a language other than English, then the local educational agency (LEA) must submit an English Language Acquisition Status (ELAS) of To Be Determined (TBD) to the California Longitudinal Pupil Achievement Data System (CALPADS). To generate an SSID in CALPADS, LEAs must enter the student's demographic data, ELAS, and enrollment information into their student information system and then upload the records into CALPADS immediately after enrollment. It is critical that LEAs do a thorough search of student data prior to requesting a new SSID to avoid creating a duplicate.
These records will then feed into the Test Operations Management System (TOMS) within 48 hours of submission. Please work with the LEA CALPADS coordinator to ensure eligible students are able to begin testing. As a reminder, LEAs cannot administer the 2021–22 Initial ELPAC more than 60 days prior to enrollment (first day of school) and not before July 1, 2021.
Return Summative ELPAC Kindergarten Through Grade Two (K–2) Writing Answer Books
Writing Answer Books are needed for the quality-control process for scoring and reporting as well as the data analysis of the field-test items. As LEAs approach the end of the school year, LEAs should return completed K–2 Writing Answer Books as soon as possible. If additional white cartons are needed to support the return of Answer Books, please contact the California Technical Assistance Center (CalTAC) to order additional white cartons. Additional information can be found on the Summative ELPAC Packing and Return Instructions.
Upcoming Dates and Deadlines
Please mark your calendars!
June 7, 2021
2021–22 Alternate ELPAC Operational Field Test
The Alternate ELPAC Operational Field Test for the 2021–22 administration year will open on November 1, 2021. In preparation for the assessment, ETS and the CDE would like to announce the reuse of the form and second scoring assignments that were provided prior to the postponement of the operational field test. LEAs can use the lookup tool on the Alternate ELPAC web page of the ELPAC website on June 7, 2021, to find their form assignments.
To confirm whether your LEA is required to participate in second scoring for the 2021–22 administration, please use the second scoring lookup tool, which can also be found on the Alternate ELPAC web page of the ELPAC website on June 7, 2021. Note, only a subset of LEAs that have students taking the Alternate ELPAC will be required to participate in second scoring. This means that a secondary test examiner will need to be present at the time of testing to score each student's responses to rubric scored items. LEAs will be chosen to participate annually, on a rotating basis.
June 11, 2021
2020–21 Initial ELPAC Directions for Administration (DFAs) Removed
The Initial ELPAC DFAs for the 2020–21 administration year will be removed in TOMS during the planned system downtime on June 11, 2021, to roll over to the 2021–22 administration year. LEAs are advised to download the DFAs prior to June 11, 2021. After June 11, 2021, the 2020–21 DFAs will only be available to download in the Moodle Training Site (Moodle) .
June 16, 2021
CAASPP and ELPAC Post-Test Webinar
This webinar will include information about how assessments are scored, what reports are available, and how to access these reports. Register for the CAASPP and ELPAC Post-Test Webinar via Zoom. LEAs may also view the webinar live on the CAASPP and ELPAC YouTube channel .
June 24, 2021
For this test administration year, the additional flexibility offered in test administration impacts the timeline for reporting 2020–21 results. LEAs will receive electronic Student Score Reports (SSRs) and Student Score Data Files later than usual. LEAs can expect to start receiving electronic SSRs, the Student Score Data File in TOMS, and preliminary results in the California Educator Reporting System around June 24, 2021.
June 30, 2021
2020–21 Initial ELPAC Administration Concludes
All testing must be completed by June 30, 2021. All four domains must be submitted to receive an SSR. Students with incomplete domains will count as not tested and will need to be tested again during the 2021–22 administration. The following needs to be completed by June 30, 2021:
- Submit all four domains.
- Enter Speaking scores into the Data Entry Interface (DEI) .
- Enter the scores for the K–2 Writing domain into the DEI or score the Writing domain for grades three through twelve in the Teacher Hand Scoring System .
An Appeal must be filed before the end of the testing window. Once the testing window closes, students cannot resume testing. Submit any STAIRS cases to reopen or reset tests a week before the end of the testing window, if applicable.
The Completion Status Report, in TOMS , will provide information on which students are missing domains. Refer to the Where to Submit Answers for the 2020–21 ELPAC web document on the California Department of Education website and the Scoring for the Computer-based ELPAC web page on the ELPAC website for additional guidance.
July 1, 2021
Exiting Students from CALPADS
If an LEA is using the extended testing window to July 30, 2021, for the Summative ELPAC, students must remain enrolled in the current school and grade in CALPADS. LEAs should not exit a student from CALPADS before July 1, 2021, if the student will be testing during this extended window. Any student newly enrolled in the LEA on or after July 1, 2021, will not be eligible to take the Summative ELPAC during the extended testing window.
July 6, 2021
2021–22 Initial ELPAC Administration Opens
The Initial ELPAC testing window for the 2021–22 administration year will open on July 6, 2021. The Initial ELPAC will not be available to administer from July 1 to July 5, 2021, to allow for the transition to the new school year.
July 30, 2021
Summative ELPAC Administration Concludes
The Summative ELPAC administration window opened on February 1, 2021, and was extended to July 30, 2021. To properly administer the Summative ELPAC, test examiners should do the following:
- Complete Summative ELPAC Speaking certification—in Moodle —for the grade levels or grade spans that the test examiners are administering.
- Access the DFAs—in TOMS—that correspond to the LEA's form assignment.
- Ensure all four domains are completed and Speaking scores are entered into the DEI by July 30, 2021. LEAs should enter scores into the DEI immediately after administering the Speaking domain. LEAs must return all completed K–2 Writing Answer Books by August 16, 2021, to be scored.
August 6, 2021
2021–22 Initial ELPAC LEA Certification
Statewide training is mandatory and is delivered virtually through Moodle . One representative from each LEA must complete the online training certification. This will meet the LEA's certification requirement for both the 2020–21 and the 2021–22 test administrations. This must be complete by August 6, 2021. Once one representative from an LEA has completed the training, the LEA must verify the representative is certified in the ELPAC Administration and Scoring Training registration site.
2021–22 Initial ELPAC Administration and Scoring Training
Test examiners can still take quizzes in Moodle to refresh the test examiner's calibration skills. All LEA ELPAC coordinators will need to confirm that this requirement has been met through the Initial ELPAC Administration and Scoring Trainings web page.
The training binder remains unchanged for the 2021–22 administration. Only LEAs with a new coordinator or trainer will need to order a training binder. One or more printed copies of the Initial ELPAC Administration and Scoring Training Binder may be requested to be shipped by completing the online request process. Training binders will also be available for download—in PDF format—from Moodle .
Score Reporting Status
The "Score Reporting Status" section of the [MyTOMS at a Glance] tab in TOMS displays the percentage of students whose scores have been released. The widget shows the percentage of ELPAC scores reported for the Initial and Summative ELPAC. The total percentage of Summative ELPAC scores includes students assigned the locally determined alternate assessment and general Summative ELPAC. The total percentage of Initial ELPAC scores includes all eligible students whose scores are reported.
Students for whom an SSR is not generated because of certain condition codes are excluded from the calculated percentages. There are two scenarios when an SSR is not generated for students who tested with the ELPAC, by assessment.
- A student who has a valid Initial or Summative ELPAC test registration but was not tested
- A student who has a valid Initial or Summative ELPAC test registration but either did not meet the participation rule or received a partially tested value of "P" for the student's attempt
Stopping Marker Reminders and Writing Rubrics
In the current administration, some test examiners have been ending the test inappropriately. Please remind your test examiners that for K–2 Listening and Reading and K–12 Speaking, the stopping marker is followed by an [End Test] button. As described in the DFAs, the [End Test] button should be used only when there have been no responses or no correct responses prior to the stopping marker.
Please ensure that all test examiners have been trained and certified in Moodle , are familiar with the DFAs before administering the test, and understand the directions on how and when to use the stopping markers.
For K–2 Writing, it is only appropriate to end the test if a student has not responded at all or there are no correct written responses. To further assist LEAs in determining what is a correct response, the Writing Rubrics for the ELPAC web document has been added to the ELPAC website.
ELPAC The Results Are In—Now What? Modules 1–7
Modules 1 through 7 are available in Moodle . These modules demonstrate how to use data to advance English language proficiency through high-leverage instructional sequences. Participants will use a protocol linking two of the more difficult ELPAC task types to robust classroom instruction that can be used to create ELPAC-like assessments in context. Video clips, student work, and reflections from the implementation of these practices with English learners will be shared.
Educator Opportunities for the ELPAC and Alternate ELPAC
New opportunities for educators to participate in the development of the ELPAC and the Alternate ELPAC are available on the ELPAC and Alternate ELPAC Opportunities to Get Involved web page. New users can simply create an account in the Educator Opportunities Portal . Existing users are encouraged to go directly to the Educator Opportunities Portal and update the answers to both the old and the new application questions. For questions about how to get involved in these educator opportunities, please contact the CAASPP and ELPAC Project Team, by phone at 916-228-2682 or by email at email@example.com.
Manuals, Instructions, and Quick Reference Guides
- Response Options for Alternate Assessments web document
- Alternate ELPAC Accessibility and Accommodations Guidelines web document
- This document is designed to provide educators with support for the selection of available accessibility resources and information on the resources available for test administration.
- Initial ELPAC Test Administration web page
- ELPAC and Alternate ELPAC Opportunities to Get Involved web page
- About the ELPAC web page
- Newly added "About" web pages geared toward parents/guardians:
Access to Previous ELPAC Monthly Communications
Previous ELPAC monthly communications, as well as other email communications, can be found on the ELPAC Coordinator Emails web page.
General questions about the ELPAC should be directed to CalTAC, by phone at 800-955-2954 or by email at firstname.lastname@example.org.