ELPAC email update, May 26, 2023.

Dear LEA ELPAC Coordinator:

Thank you for your hard work in completing the LEA's Summative ELPAC administration!

On May 30, 2023, Summative ELPAC test results for the following students will begin releasing:

• Students in K–2 who completed testing in all four domains and whose Writing Answer Books were returned to ETS by May 2, 2023
• Students in K–2 who have domain exemptions assigned and completed testing in all remaining domains

After the first release of results on May 30, 2023, the ongoing release of updated data files and K–2 Student Score Reports (SSRs) will occur every weekday.

Results will begin releasing on the following dates:

• May 30, 2023
  • Data File in Test Operations Management System (TOMS)
  • Results in the California Educator Reporting System (CERS)
• May 31, 2023
  • Student Score Reports (SSRs) in TOMS and in LEA student information system vendor parent or student portal

Reminder: ETS must receive all completed K–2 Writing Answer Books to be scored. LEAs must ship materials to ETS on or before June 16, 2023, to access SSRs by August 2023.

TOMS

LEA ELPAC coordinators and site ELPAC coordinators will be able to use TOMS to find student results as well as other metrics such as reporting percentages and score status.

• The MyTOMS at a Glance SSR Status widget shows the percentage and number of SSRs released for the LEA on the TOMS home page.
• The [Score Status] tab of a student's profile in TOMS now allows the user to access score status information for an individual student by domain that includes the following details:
  • Score availability date
  • Condition code(s)
  • Recent Security and Test Administration Incident Reporting System Appeals
• The [Reporting] tab of a student's profile in TOMS allows the user to access reporting information for an individual student that includes the following details:
  • Reporting language of the student's SSR
  • Date the SSR was made available
  • A link to download the SSR PDF in English or another language (when available)

Electronic SSRs

The 2022–23 SSRs will be available in TOMS and LEA SIS vendor parent or student portal starting on May 31.

Users can access and download SSRs individually or as one large file. Resources include the following:

• How to Download Student Score Reports (SSRs) in TOMS video
• How to Bulk Download Student Score Reports quick reference guide

ELPAC SSRs can be provided to parents/guardians electronically, as PDFs, through a locally provided parent or student portal or through another chosen method of local distribution. LEAs should also have a process in place for emails that bounce back to ensure that parents/guardians receive their child's SSR.

Contact the LEA's portal provider for instructions on accessing electronic SSRs. For more information about electronic SSRs, refer to the Options for Distributing SSRs section in the CAASPP and ELPAC Scoring and Reporting Guide .

SSRs can also be printed locally. LEAs planning to send SSRs to parents/guardians should ensure the mailing address is correct and up to date.

Student Score Data File

The student data file will be available in the [Reports] tab of TOMS. LEA users will be able to download the student data file in two report types:

1. Enrolled LEA file: data on students who were enrolled in the LEA as of the date the file was created
2. Tested LEA file: data on students who tested with the LEA during the 2022–23 school year as of the date the file was created

LEAs can use the SSR Available Start Date and SSR Available End Date filters to download a subset of the data based on the student's SSR availability date. To include all available students in the data file, use the LEA's testing window start date as the SSR Available Start Date.

ELPAC Student Score Data File Layout

The 2022–23 Summative ELPAC and Summative Alternate ELPAC Student Data File Layout is available in TOMS when users select Summative ELPAC and Summative Alternate ELPAC Student Score Data File from the Available Reports list. The student data file layout includes field descriptions, acceptable values for fields, and data sources.

Follow the steps outlined in the Summative ELPAC and Summative Alternate ELPAC Student Score Data File subsection in the TOMS User Guide . Please note that the score data file for LEAs will be available in Excel format. For larger LEAs, the Excel file will be split into multiple tabs.

If your SIS does not currently have the Student Score Data File Layout, provide the file layout to your SIS vendor.

CERS

CERS houses individual student results as well as partial aggregated results at the group, school, and LEA levels. Prior to the release of all student results in the fall, the aggregated results available in CERS are partial and may present as higher or lower than the LEA's final official aggregated results. The partial results are not appropriate for public release but may be used for local planning purposes.

Accessing Information in CERS

LEA users can access CERS using a TOMS user account. Once in CERS, the user can search by student, school, or assigned groups from the "Access Assessment Results" section on the CERS landing page, depending on the user's role. The following actions are available in CERS:

• To download a file containing student results, an LEA user can select the [Custom Aggregate Report] button and customize a yearly, longitudinal, claim or domain, or composite score report for an LEA or school.
• To export a CSV file containing all the LEA or school assessment results that can be used for analysis in another application, an LEA user can also select the [District/School Exports] button.

For more information, refer to the CERS User Guide . Refer to the Creating Groups in the California Educator Reporting System (CERS) video for a demonstration of how to create groups to allow specific users access to assigned student results.

Direct any questions about ELPAC reporting for the 2022–23 test administration to the LEA's assigned Success Agent . Visit the California Outreach web page for other support options.

Sincerely,

California Outreach Team

ELPAC website

Contact Us: California Outreach web page