ELPAC: May Monthly Update
ELPAC email update, May 4, 2021.
ELPAC Monthly Communication
This communication includes information about the Initial, Summative, and Alternate ELPAC.
Return Summative ELPAC Kindergarten Through Grade Two (K–2) Writing Answer Books
Writing Answer Books are needed for the quality-control process for scoring and reporting as well as the data analysis of the field-test items. At this time, ETS has not received the volume of Answer Books needed for these processes. Local educational agencies (LEAs) are encouraged to return completed K–2 Writing Answer Books at least once a week. If additional white cartons are needed to support this more frequent return of Answer Books, please contact the California Technical Assistance Center (CalTAC) to order additional white cartons. Additional information can be found on the Summative ELPAC Packing and Return Instructions.
Complete All Domains for the Initial ELPAC
LEAs must ensure that all domains are submitted for each student to receive a score report on the Initial ELPAC. As a reminder, test examiners should be entering scores into the Data Entry Interface (DEI) immediately after administering the Speaking domain. Test examiners should also be entering the scores for the Writing domain after administration into the DEI or Teacher Hand Scoring System (THSS) .
The Completion Status Report, in the Test Operations Management System (TOMS) , will provide information on which students need their scores submitted into the DEI. For step-by-step guidance, refer to the Entering Student Responses and Scores into the DEI video.
The THSS Summary Report, in TOMS , will provide information on which students need their THSS entries scored. Please refer to the THSS video in the Moodle Training Site (Moodle) . For instructions, please refer to page 52 in the 2020–2021 Initial ELPAC Online Test Administration Manual.
For additional guidance on when to use the DEI and the THSS, refer to the Where to Submit Answers for the 2020–21 ELPAC web document and the Scoring for the Computer-based ELPAC web page on the ELPAC website.
The Local Scoring Tool (LST) correspondence administrator and LST data entry roles are not able to access the DEI. Individuals with these roles who need access to the DEI will need to be assigned the ELPAC Test Examiner role for the 2020–21 administration year.
Summative ELPAC Administration Continues
The Summative ELPAC administration window opened on February 1, 2021 and was extended to July 30, 2021. To properly administer the Summative ELPAC, test examiners should do the following:
- Complete Summative ELPAC Speaking certification—in Moodle —for the grade levels or grade spans that the test examiners are administering.
- Access the Directions for Administration (DFAs)—in TOMS —that correspond to the LEA's form assignment.
- Ensure all four domains are completed and Speaking scores are entered into the DEI by July 30, 2021. LEAs should enter scores into the DEI immediately after administering the Speaking domain. LEAs must return all completed K–2 Writing Answer Books by August 16, 2021, to be scored.
Upcoming Dates and Deadlines
Please mark your calendars!
May 6, 2021
Office Hours and Coffee Sessions Continue!
LEA staff are invited to ask questions and get answers about the spring assessments and multiple administration options at the Assessment Office Hours and Coffee Sessions. For dates and registration links, view the Upcoming Training Opportunities web page.
The Assessment Office Hours, held every Thursday from noon to 1 p.m., are open to anyone interested in learning more about the CAASPP and ELPAC administrations this spring. During Assessment Office Hours, the CDE and ETS will present updates, provide technical support, and allow time for questions and answers. Each week, a topic of interest about the assessment process in California will be covered.
Coffee Sessions will be held every Friday from 2 to 3 p.m. and are entirely dedicated to answering questions about the assessments posed by testing coordinators at schools, LEAs, and county offices of education.
May 7, 2021
2021–22 Initial ELPAC Primary Ordering Window Closes
The 2021–22 Initial ELPAC administration begins on July 6, 2021. For students in K–2, LEAs may continue to use the Writing Answer Books that were ordered for the 2020–21 administration; they can also order additional 2021–22 materials in TOMS . However, if an LEA has been identified to participate in the 2021–22 Rotating Score Validation Process, the LEA must order new Writing Answer Books to receive the scannable materials needed for collecting item statistics.
The primary ordering window opened on April 1, 2021, and closes on May 7, 2021. The supplemental test materials ordering window opens on May 10, 2021. Initial ELPAC materials orders can be placed in TOMS by the current LEA ELPAC coordinator only.
May 10, 2021
2019–2020 Initial ELPAC Paper–Pencil Test Materials
The 2019–2020 Initial ELPAC paper–pencil test materials will be available to order until May 10, 2021 in TOMS . If an LEA needs to order additional materials after May 10, 2021, please contact CalTAC. For the 2021–22 administration year, an LEA can only use the paper–pencil test materials if it is indicated on the student's individualized education program or section 504 plan.
July 1, 2021
Exiting Students from CALPADS
If an LEA is using the extended testing window to July 30, 2021 for the Summative ELPAC, students must remain enrolled in the current school and grade in CALPADS. An LEA should not exit a student from CALPADS before July 1, 2021, if the student will be testing during this extended window. Any student who is newly enrolled in the LEA on or after July 1, 2021, will not be eligible to take the 2020–21 Summative ELPAC during the extended testing window.
2021–22 Initial ELPAC Administration and Scoring Training
Statewide training is mandatory and is delivered virtually through Moodle . One representative from each LEA must complete the online training certification. This will meet the LEA's certification requirement for both the 2020–21 and the 2021–22 test administrations. Test examiners can still take quizzes in Moodle to refresh the test examiner's calibration skills. All LEA ELPAC coordinators will need to confirm that this requirement has been met through the computer-based Initial ELPAC Administration and Scoring Trainings web page.
LEA ELPAC coordinators, new and experienced, should watch the 30-minute "What's New" training video for the 2021–22 Initial ELPAC administration. The video, which is posted in the 2021–22 Initial ELPAC Training Resources course in Moodle , covers new DFA configuration and discusses both in-person and remote testing.
Score Reporting Status
The Score Reporting Status section of the [MyTOMS at a Glance] tab displays the percentage of students whose scores have been released. The widget shows the percentage of ELPAC scores reported for the Initial and Summative ELPAC. The total percentage of Summative ELPAC includes students assigned the locally determined alternate assessment and general Summative ELPAC. The total percentage of Initial ELPAC includes all eligible students whose scores are reported.
Students for whom a Student Score Report (SSR) is not generated because of certain condition codes are excluded from the calculated percentages. There are two scenarios when an SSR is not generated for students who tested with the ELPAC, by assessment.
- A student who has a valid Initial or Summative ELPAC test registration but was not tested
- A student who has a valid Initial or Summative ELPAC test registration but either did not meet the participation rule or received a value of "P" for the student's attempt
Stopping Marker Reminders and Writing Rubrics
The stopping marker is followed by an [End Test] button. As described in the DFAs, the [End Test] button should be used only when there have been no responses or no correct responses prior to the stopping marker.
Please ensure that all test examiners have been trained and certified in Moodle , are familiar with the DFAs before administering the test, and know how to appropriately follow the directions on how and when to use the stopping markers.
If the student responded with any letter or word, the student should continue testing no matter the score. To further assist LEAs in determining what is a correct response, the Writing Rubrics for the ELPAC web document has been added to the ELPAC website.
Test Security Affidavit for Non-TOMS Users
All non-TOMS users who have access to secure ELPAC materials are required to sign and submit a 2020–2021 ELPAC Test Security Affidavit for Non TOMS Users . Site coordinators will receive an email for each staff member who has completed this form. For tracking purposes, LEA ELPAC coordinators can reach out to the California Technical Assistance Center (CalTAC) to request a list of users who signed this form.
ELPAC The Results Are In—Now What? Modules 1–7
Modules 1 through 7 are available in Moodle . These modules demonstrate how to use data to advance English language proficiency through high-leverage instructional sequences. Participants will use a protocol linking two of the more difficult ELPAC task types to robust classroom instruction that can be used to create ELPAC-like assessments in context. Video clips, student work, and reflections from the implementation of these practices with English learners will be shared.
Educator Opportunities for the ELPAC and Alternate ELPAC
New opportunities for educators to participate in the development of the ELPAC and the Alternate ELPAC are available on the ELPAC and Alternate ELPAC Opportunities to Get Involved web page. New users can simply create an account in the Educator Opportunities Portal . Existing users can go directly to the Educator Opportunities Portal . For questions about how to get involved in these educator opportunities, please contact the CAASPP and ELPAC Project Team, by phone at 916-228-2682 or by email at email@example.com.
Manuals, Instructions, and Quick Reference Guides
- Initial ELPAC DFAs and videos posted in Moodle
- 2020–2021 ELPAC Aggregate Electronic Summary Report File Layout web document
- Translated Test Directions on the Accessibility Resources web page
- Accessibility Resources Demonstration Videos web page
- How to Use the Screen Sharing Feature video
- New Coordinator Webinar #5 video
- Spring Administration Information for Educators web page
- Spring Administration Information for Parents/Guardians web page
- ELPAC and Alternate ELPAC Opportunities to Get Involved web page
- Rotating Score Validation Process for the Initial ELPAC web page
- Purchase Video SSRs from ETS web page
- Initial ELPAC Administration and Scoring Trainings web page
Access to Previous ELPAC Monthly Communications
Previous ELPAC monthly communications, as well as other email communications, can be found on the ELPAC Coordinator Emails web page.
General questions about the ELPAC should be directed to CalTAC, by phone at 800-955-2954 or by email at firstname.lastname@example.org.