ELPAC email update, April 1, 2022.

ELPAC Communication: April 2022

This communication includes information about the Initial, Summative, and Alternate ELPAC.

• Direct questions about policies, regulations, and requirements to elpac@cde.ca.gov.
• Contact your region's Success Agent for answers to questions about assessment coordination, development, and administration, as well as for technical support.
• Direct questions about the Moodle Training Site (Moodle) , certification, and calibration to moodlesupport@scoe.net.

Urgent Reminders

Designate an LEA ELPAC Coordinator

The superintendent designation process for 2022–23 ELPAC testing must be completed as soon as possible in the Test Operations Management System (TOMS) . The deadline to designate the LEA ELPAC coordinator is April 1, 2022.

Alternate ELPAC Operational Field Test Window Closes May 31

The Alternate ELPAC operational field test window is closing May 31, 2022. All eligible students must take the Alternate ELPAC operational field test. Eligibility is determined by the student's individualized education program team.

The California Department of Education is urgently seeking LEAs to administer the Alternate ELPAC to English only (EO) students with the most significant cognitive disabilities. To ensure that the test is a fair and valid measure of student English language proficiency, it is essential that EO students are included in the Alternate ELPAC administration. LEAs are encouraged to reach out to their current test examiners who have administered the Alternate ELPAC to their English learners and ask them whether they can administer to one of their EO students. LEAs will be provided a stipend of $150 per registered EO student tested. Email elpac@scoe.net for more information.

Prepare for SSR Electronic Distribution

Collaborate with technology personnel to ensure that connections between the local student information system (SIS) and TOMS are active, which will result in Student Score Reports (SSRs) populating for the correct students in a timely manner, as outlined on the SSR Options web page. Ensure that the reports are properly displayed, that parents and guardians can access the report, and that they can solely access scores for their own student. The SIS vendor credentials have a 365-day expiration rule. If needed, regenerate credentials for the SIS to securely connect to TOMS.

Upcoming Dates

April 4: Initial ELPAC Writing Test Materials Order

LEAs will use TOMS to order Initial ELPAC Writing domain testing materials for kindergarten through grade two (K–2). Primary orders for 2022–23 Initial ELPAC test materials can be placed from April 4 through May 6, 2022.

April 8 and 22: Return K–2 Writing Answer Books

The next dates to request a pickup of completed K–2 Writing Answer Books for returning to ETS for scoring are April 8 and 22, 2022. For a list of all pickup dates, please refer to the List of Key Dates table. The sooner LEAs return K–2 Writing Answer Books, the sooner ETS is able to complete the quality-control process to release Student Score Reports.

Upcoming Trainings

To register or find additional details about the training, including dates, times, or content, visit the ELPAC Training Opportunities web page.

April 8: Coffee Sessions, 2–3 p.m.

Use the 2021–22 Coffee Session Content Request Form to submit questions, request demonstrations, or share a best practice for the April 2022 Coffee Session .

April 21: New Coordinator Webinar, 3–4 p.m.

LEA ELPAC coordinators who have been in their role for less than 12 months or want a refresher on the coordinator responsibilities should attend the New Coordinator Webinar #5 - Preparing for Scores.

April 25: Initial ELPAC Administration and Scoring Training

The mandatory statewide Moodle training for the 2022–23 Initial ELPAC administration, opening on April 25, 2022, will include new and improved content and organization based on feedback from the field. The training binder remains unchanged. LEAs with a new coordinator or trainer may request printed copies of the training binder on the Administration and Scoring Training website.

May 3: Initial ELPAC What's New Overview, 2:30–3:30 p.m.

LEA staff responsible for ELPAC training should attend the 2022–23 Initial ELPAC What's New Overview Question and Answer Session on May 3, 2022. Questions can be submitted beforehand through Moodle, and registration is not required.

Ongoing Reminders

Complete All Domains for the Initial ELPAC

All domains must be submitted for each student to receive a score report on the Initial ELPAC. The ELPAC Student Completion Status Report will provide information on which students are missing completed domains. The Initial ELPAC Teacher Hand Scoring System (THSS) Summary Report will provide information on which students need their THSS entries scored.

For additional guidance on when to use the Data Entry Interface and the THSS, refer to the Where to Submit Answers flyer and the Scoring for the Computer-based ELPAC web page.

Summative ELPAC Administration Continues

The Summative ELPAC test administration window is February 1 through May 31, 2022. Before administering this assessment, test examiners should

• complete the Summative ELPAC Speaking certification in Moodle for the grade levels or grade spans they are administering; and
• access the Directions for Administration corresponding to the LEA's forms assignment.

Alternate ELPAC Operational Field Test Post-Test Survey

Feedback from the field is used to continuously improve assessments and implement suggested changes. We invite you to participate in the Alternate ELPAC Operational Field Test Post-Test Survey after the test has been administered to all eligible students. Targeted reminders will be sent to LEA ELPAC coordinators and site ELPAC coordinators when the LEA completes testing for all eligible students.

Available Now!

Manuals, Instructions, and Quick Reference Guides

• 2021–22 Summative ELPAC Student Data File Layout web document
• Summative ELPAC—Stopping Marker Guidance web document

Web Page Updates

• Moodle Training Site web page
• Initial ELPAC Test Administration web page
• Rotating Score Validation Process for the Initial ELPAC web page
• ELPAC Frequently Asked Questions (FAQs) web page
• Alternate ELPAC FAQs web page
• ELPAC Score Reporting web page
• Videos and Quick Reference Guides web page

Videos

• How to Monitor Test Completion video
• Understanding the California Educator Reporting System (CERS) video

Previous ELPAC Monthly Communications

Previous ELPAC monthly communications, as well as other email communications, can be found on the ELPAC Coordinator Emails web page.

Direct any questions about the ELPAC to your LEA Success Agent . Visit the California Outreach web page for other support options.

Sincerely,

California Outreach Team

ELPAC website

Contact Us: California Outreach web page